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Assigning roles/teams in Proof workflow stages

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Level 6

6/27/25

Description - - In Proof HQ, when creating Workflow templates it should allow us to add roles or teams that exist in Workfront.

Why is this feature important - It reduces the need to maintain workflows in proof HQ and enhances the usage of proofing workflow templates

How would you like the feature to work - When creating workflow templates in Proof HQ. While creating a stage and adding people to those stages, it should allow the user to not just select individual users but also allow them to select teams or roles from the respective Workfront instance.

Current Behaviour - Proof HQ only allows the user to add individual users to stages when creating workflow templates in Proof HQ.

2 Comments

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Level 1

7/11/25

Only 2 likes? This is such a basic feature that is missing when you are administrating the workflow templates.
Also it would make maintenance so much easier as you would not need to update several workflows adding/removing people you would just need to edit the Groups/Teams...

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Level 6

7/14/25

@DarkAngel so true. The groups/teams maintenance is anyway a part of administration. Don’t know if proof HQ is here to stay but this basic feature is definitely tool agnostic.