Ability to bulk change the owner of calendar or report after Admin leaves | Community
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KarenPal20
Level 2
March 29, 2017
New

Ability to bulk change the owner of calendar or report after Admin leaves

  • March 29, 2017
  • 4 replies
  • 2757 views

It would be nice to have the ability to bulk change the owner of a report or calendar instead of having to make a copy so it will rename who owns it. We just had our main system admin leave who set up the system years ago and having a bulk feature to remove her name and add another Admin would be so beneficial.

    4 replies

    J
    JantienRo
    Level 2
    August 24, 2017

    For me it would be a great if it is possible to change the report owner from an inactive one to an active one. We have a few reports created by someone who is not working at the company anymore. I would like to become the owner of these projects but at the moment that's not possible.

      jon_chen
      Community Manager
      jon_chenCommunity Manager
      Community Manager
      June 18, 2024

      @moniqueevans Done! Though given both ideas' ages, I'd recommend submitting a new idea and merging these ideas into that one so it doesn't run the risk of being archived. 

      T
      Adobe Employee
      tracy_smithAdobe Employee
      Adobe Employee
      January 26, 2024

      Currently our reports are a mess because a vast majority of them were created by an admin that is no longer with our company. We would love to reorganize them into meaningful folders, but we cannot do so w/o doing one of the following:

      1.) reactivating him (not an option)

      2.) rebuilding all of the reports as a current admin

      3.) creating an 'admin' account and building under that account (also not a viable option)

      Therefore, please consider making either changing a report owner an option or allow reorganization of reports built by a deactivated user.


      Hi @melissaav1  ,

       

      Thank you for the idea. I'm working the Jonathan Chen to get updates on the top ideas that haven't had any recent updates.

       

      I work in the Product Management team. I checked with Ben Robbins. He is one of the Group Product Managers. Here is his response for this idea:

      ""This is unique to legacy reports and we likely won't have the same experience in the new canvas dashboards — the reason why a report owner is important in legacy doesn’t exist in the new since report creation and edits are democratized.
      It's currently too early to suggest we'll solve it with new reporting, and we'll need to see if it is still an ask once the new reporting rolls out."

      SarahWilkersonCA
      SarahWilkersonCA
      Level 7
      September 24, 2021

      Yes, this is really important. We have a lot of reports and calendars created by the admin and run with access rights of a particular admin. It's a total pain if that admin leaves.

      M
      Morgan_Hatcher
      Level 2
      October 7, 2021

      At least be able to keep a calendar active after the original owner is deactivated. I recently had to copy multiple calendars and then search all our dashboards to find where I needed to update the calendars.

      C
      CarolynGl1
      Level 3
      February 2, 2022

      The way this works is kind of, if you'll pardon the expression, crazy-making. I've read the suggested workarounds to have a generic sysadmin account to be the owner of calendars and then have multiple actual admins use that account to do certain things, but that is terrible from a governance and auditability perspective, not to mention actual security. And having to use up an additional paid account adds injury to insult for sure!


      When someone who actually owns a calendar in real life leaves, Workfront should allow a system administrator to change the Owner of that calendar. Workfront is such a great system overall, it would be wonderful if you could address this gap!

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