Micheal L gave me an interesting challenge today: he wanted to use Workfront as a public document repository for hundreds of documents to which other folks outside of Workfront needed access. He'd found the Sharing > Make Public option under each document, but since there is no bulk update, dreaded the idea of having to manually create each link, copy and paste the resulting URL, then distributing it. So, after some noodling together and some experimenting, we created a technique that I think is quite elegant, so I'd thought I'd share it. The first trick is to use our "http://store.atappstore.com/product/excel-updater/">Excel Updater solution to set the isPublic flag on the documents of interest, on mass. Here's a tiny example of what the input spreadsheet looks like -- just two columns on the appropriately named tab in Excel: Next, run the Excel Updater to update Workfront (noting of course that normally, there would be LOTS of document rows). Here's the result in the AtAppStore: Once the data was updated, we confirmed our theory that setting the isPublic = TRUE would indeed generate the publicToken under the hood, like this: We then created a report (filtered for isPublic = TRUE) of such public documents, and with a little text mode magic, made the URL clickable, like this (noting that you'd replace "atappstore" with your own domain): With such a report in hand, it then struck me if the report itself were made public, it would effectively become a real-time, live, clickable table of contents for all such documents (and of course, be made fancier as far as views, groupings, etc. go, over time). That way, only one URL needed to be shared with everyone, once, to find the front door of the list of Public Documents: Finally -- the whole point of the exercise -- when a user clicks a link on the report, the document in question opens up in a new browser tab, as desired: Regards, Doug Doug Den Hoed - AtAppStore
