Workfront Community Lens: April 2025

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In this Issue:  

• View our Adobe Summit compilation 
• The Workfront User Group Program is live
• Watch our new video series on using Groups vs. Teams
• Register for our free upcoming Workfront events 
• And much more! 

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What’s new in Adobe Workfront? 

• Adobe Workfront Q2 25 Release: New enhancements to custom forms logic, desktop proofing viewer, proofs in the Workfront mobile app, and more. For an in-depth description of all release notes, please click the individual categories below: 
  • Administrator Enhancements: Improvements to custom forms logic and expressions added to calculated custom fields.
  • Document Management Enhancements: Updates to the Desktop Proofing viewer and editing multiple documents at once in a document report. 
  • Mobile Enhancements: Enhancements to proofs in the iOS mobile app.
  • Project Enhancements: Improvements to project comments when editing in the 'Edit Project' box
  • Reporting Enhancements: Updates to document approval and decision data availability in Data Connect and UI improvements to Workfront Calendar.

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[Adobe Summit 2025] Workfront Recap 

Did you get a chance to catch Summit this year? With sessions on how customers expand their Workfront usage across their organization to learning project management best practices, you’re sure to find a topic that interests you. Whether you were able to attend in-person or not this year, we’ve got a handful of amazing resources available for review. 

For a quick summary of the available resources, check out the Summit Recap thread to see the top on-demand Workfront sessions and resources.  

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[New Program Alert] Workfront User Groups 

Workfront has joined the Adobe User Group program. Workfront User Groups (WUGs) are customer-led groups intended to help individuals succeed with using Workfront. WUGs aim to bring together regional Workfront users virtually and/or in person to create open and inclusive communities to: 

• Network with peers 
• Collectively problem-solve 
• Share tips and best practices 
• Provide ongoing education for skill improvement 

Visit the WUG site and join a chapter. Don’t see a chapter near you? Check back often as new chapters and events are always being added. 

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[VIDEO] Versus! Groups vs. Teams 

Your on-demand Workfront CSM, Cynthia B., returns with even more knowledge to level up your system admin know-how. In this new video series 'Versus', she discusses the pros and cons of using Groups versus Teams when organizing your collections of users in your Workfront environment. This short video will help you understand what are the fundamental differences between these two classifications, access settings, and best practices on when to use one over the other. Don't miss the supplemental resources attached to the thread, and as always, let us know if this video was helpful to you! 

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New Personalized Homepage for Experience League 

The Adobe Experience League is your hub for free learning across all of the Experience Cloud solution suite. These free resources can serve as an integral part of your learning experience as you level up your professional skills, no matter where you are in your career.  

Announced during Adobe Summit 2025, the new personalized homepage for Experience League will now make your learning experience even more seamless. With tailored content that’s picked for you, you’ll be able to find custom learning suggestions based on your Adobe products, role, and browsing history. 

Hop over to our product team’s Community blog for a full take on how you can maximize the new homepage today!  

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[VIDEO] Getting Started with Resource Management in Workfront 

Tried and true, this workshop on Resource Management continues to be a mainstay in Adobe Workfront best practices. Watch this 2023 session featuring Adobe experts Myka B., Cynthia B., and Corinna J., as they cover how to use the Work Time field, setting options for auto-completing tasks, and more. For a full rundown of the workshop and its downloadable material, be sure to check out the Community thread.  

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[BLOG] Creating a Word Doc with Project Data 

In this blog featuring Community Advisor @Sven-iX, discover a practical way to create dynamic project overview pages using MS Word templates. This guide explains how to design docx files with placeholders for seamless data mapping through Fusion scenarios.

He'll teach you how to set up fields, use conditional formatting, and populate lists like project users, tasks, and risks. The tutorial also covers formatting data for clarity and document uploads to your project workspace.

Explore how these templates can simplify your workflow and enhance efficiency. If you have any questions, let Sven know what you think in the comment section of his blog!

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 Training 

Experience League Training Updates 

• Create a project directly from a template: Create projects directly from templates by ensuring access rights, using the three-dot menu to select "Create Project," editing the project details as needed, and finalizing the process for an efficient setup alternative. 
• Copy an existing project: Easily duplicate projects by using the "Copy" option in the three-dot menu, renaming and setting the status to "Planning," copying custom data and forms, and transferring issues separately via the Issues tab for tailored project setups. 
• Create a global and a single-use approval process: Enhance approval workflows by leveraging both global and single-use approval processes for tasks, projects, or issues, implementing multi-level staged approvals, and promoting efficiency through reusability in project templates. 
• Apply an issue approval process in a request queue: Implement a default approval process to streamline request workflows, ensuring approved requests change their status appropriately to "New." Address confusion for rejected requests by selecting a status change to "Won't Resolve." 
• Benefits of Workfront Planning for UX Design teams: Learn how Workfront Planning boosts UX team efficiency by centralizing project tracking and aligning design work with business goals. 

For a full list of the latest training videos, be sure to check out the “What’s New” section of the Workfront Tutorials page!  

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 Featured events 

 Free Virtual Events 

• April 11 at 9:00 a.m. PT – Connect: Admin Chat for Marketing & Creative  
• April 14 at 8:00 a.m. PT – Admin 101: Getting Started with Workfront  
• April 21 at 6:00 a.m. PT – Connect: Workfront Collective 
• April 29 at 8:00 a.m. PT – Use Workfront Reports to Guide [Spring] Cleanup Efforts 

Additional events will be published to Experience League soon! Be sure to check out the Events page to view and register for all upcoming sessions.  

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Community Questions: Can You Answer This? 

The Community is an invaluable space to ask for feedback from a wide range of Workfront experts. However, sometimes a question can go unanswered. If you’re up for the challenge – take a look at some of these unsolved questions and see if you have the know-how to answer!  

• Requirements for Connecting Goals to Existing Projects: This community user is looking to connect a personal goal to an existing active project, and is wondering if there are any prerequisites to do so. 
• Workfront Planning Sum of Array Elements: In this Workfront Planning question, the community user is trying to understand if there’s a way to sum all the elements in an array so he can aggregate planned activities’ level of effort in a connected field.  
• Notifications on Proof Comments: A community user is curious about the level of flexibility for customizing the notifications the proof owner and project manager receive on a daily basis. In her ideal scenario, she would like to limit and disable the associated email notifications altogether. 
  

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Best practices, at your fingertips 

Did you know there is catalog of ready-to-use project templates, dashboards, and organizational structures right inside of Adobe Workfront? Blueprints provide the basic building blocks, so you don’t have to start from scratch. 
 

Sign up for our System Admin Essentials email series - or share it with new folks on your team - and for the next few months you'll receive Workfront tips and best practices, including how to get the most from Blueprints. 

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 “Imagination is more important than knowledge” 

 

- Albert Einstein

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