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Sailor1
Level 2
October 5, 2023

Upcoming report showing topic versions and labels

  • October 5, 2023
  • 2 replies
  • 1927 views

Do you have an estimated timeframe for the availability of the report (for authors) that shows the version labels for maps and topics? You could also suggest how to download a view of a baseline, which shows the versions and labels.

Is the custom report described in, Chapter 3 Customized Reports. "Generating a report of versions, check-in comments and labels": https://experienceleague.adobe.com/docs/experience-manager-guides-learn/assets/aem-guides-expert-ses...

an available substitute to use, and could you please provide the exact steps to access it if those documented aren't current? Also, can only admins access it or can authors as well?

 

Thanks!

 

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2 replies

DivrajSingh
Adobe Employee
DivrajSinghAdobe Employee
Adobe Employee
October 9, 2023

@sailor1 : You can download the baseline view in Manage tab for a opened map in webeditor. Refer screenshots [1] and [2] given below.

If that does not suffice, please let us know if you need the custom package for the version comment reports showcased in the experts session (send a email request to me - divrsing@adobe.com) - we can share the details.

 

[1] First open a map in map view:

 

[2] And then access the baseline, where in Filters you can choose to show labels as well, see below:

 

 

 

    S
    Sailor1Author
    Level 2
    October 9, 2023

    Thank you Divraj! 🙂 This is EXACTLY what I was looking for. Was the Label column always  available for selection in this baseline view, or was it just recently added?

     

     

      S
      Sailor1Author
      Level 2
      October 17, 2023

      @sailor1 : The version related information for document/topics was available only with baselines. 

      Version labels or versions numbers are not stored as metadata - hence metadata reports cannot list that.

       

      It would be great if you can elaborate further on the use case so that we can give recommendation that best fits.


      Thanks @DivrajSingh.

      The ideal use case is for authors to have a view or report they can use to verify the current versions and labels for all topics and maps prior to publication. It's helpful to see any files with missing labels as well. From my understanding, the only options available are:

      • A custom report that shows all the versions and labels within a folder.
      • The baseline view that shows the versions and labels for the topics within the map included in the baseline. If the baseline is generated using a specific label, only those topics will display. Is this correct?

      Is this all correct? If there's another solution, please let me know.

        kautuk_sahni
        Community Manager
        kautuk_sahniCommunity Manager
        Community Manager
        February 21, 2024

        @sailor1 Did you find the suggestions from users helpful? Please let us know if more information is required. Otherwise, please mark the answer as correct for posterity. If you have found out solution yourself, please share it with the community.

        Kautuk Sahni
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