Best practice for AEM Guides Review Tasks

Question

Hi,I am currently exploring the AEM Guides feature.Regarding task creation, I understand that there is an out-of-the-box (OOTB) workflow that sends a notification to the reviewer once the review task is created.However, I need help with the reverse process. Is there any documentation about a workflow or process that notifies the author/owner via email and the bell notification icon within the AEM server once a reviewer submits all their comments? Thanks!

partyush · Accepted Answer

Hi @eysmatyu

To notify the author when a reviewer submits their comments, you can implement a custom AEM workflow that triggers email and in-system notifications. Here’s how to achieve this:

Steps:

Create Custom Workflow:
In Workflow Editor, create a workflow model with the following steps:
- Participant Step: Assign the review task to the reviewer.
- Process Step: Notify the author after review completion.
Configure Workflow Launcher:
Trigger the workflow when the review is completed by setting up a Launcher:
- Path: /content/<project-path>/guides
- Event Type: Modified
- Node Type: nt:unstructured
Email Notification:
Add a Send Email step to notify the author:
- To: ${payload.jcr:content/metadata/authorEmail}
- Subject: Review Completed
- Message: The review for ${payload.name} is complete
Bell Notification:
Implement a custom Workflow Process Step using the NotificationManager API:

@Component(service = WorkflowProcess.class, property = {"process.label=Send Bell Notification"})
public class BellNotificationProcess implements WorkflowProcess {
    @Reference
    private NotificationManager notificationManager;

    @Override
    public void execute(WorkItem workItem, WorkflowSession workflowSession, MetaDataMap metaDataMap) {
        String authorId = (String) workItem.getWorkflowData().getMetaDataMap().get("authorId");
        String message = "Your review task has been completed.";
        notificationManager.send(authorId, message);
    }
}

Deploy and Test:
Deploy the workflow and custom step, then verify email and bell notifications trigger upon review completion.

Please let me know in case of any doubts.

Best

Partyush Kumar