Adding Reject option for the reviewers

[ArindamCh]

I am facing some blockers with the following implementation :
-> Once I start the Review Task and assign the topic to be reviewed by a designated reviewer, the reviewer should also have an option to reject the task (in that case an email will be triggered to the author who has initiated the workflow that the item has been rejected by the reviewer along with the comments that the reviewer has put in).

Customizing the toolbar in the inbox section is not possible in AEMaaCS is what I have come across - so I am looking into some insights as to how we can modify the ReviewDITAMAP workflow to accordingly have our requirement fit in?

OR another idea that came across my mind was to somehow capture the comments section when the reviewer hits complete. Maybe if a comment like Rejected is put in I want to capture that and accordingly send a notification/email to the initiator stating that the workflow has been completed and when he/she opens the notification the comments should show up with "Rejected".

@DivrajSingh - Can you please help out here?

[DivrajSingh]

@ArindamCh : which version of AEM Guides are you trying to achieve this?

The review workflow adjudication process has been improved recently and released in cloud release 2508 - with that:

• assigning/re-assigning tasks between author and reviewer
• notifications are added for some additional events like tagging users 

Probably if this already meets your requirements then maybe you don't need to customize.

Note: the same feature will be released for non-cloud in version 5.1 (planned early September - see roadmap for details)

But in case you are still looking for any further customization - you can share more details on requirements and should be discussed with field engineer and your implementation team - you can reach out to the customer success manager or raise support ticket for such request.

[ArindamCh]

@DivrajSingh - Version is 2025.8.0

[ArindamCh]

Yes the tagging feature and assigning/re-assigning tasks is there but my specific use case is to have a reject option to reject the task straight away - in case of re-assigning it won't show as rejected. Any insights as to how to implement the reject scenario would be helpful.