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JenniferDu1
Level 2
April 27, 2022
Question

Keeping Projects Open

  • April 27, 2022
  • 2 replies
  • 633 views

Interested in your thoughts / governance around keeping projects open.

We create/update program one-sheets annually. We have one project per year for each one-sheet. Each one sheet uses a different resource team, and has a different stakeholder group approving them.

Someone on our leadership team is asking if we can leave the project for each program open perpetually, and continue to add tasks and documents for each year that it is updated.

Thoughts and experience with that? Thank you so much!

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2 replies

K
KevinQu1
Level 10
April 28, 2022

Are the projects truly multi-year, or does Finance need them closed out annually?

We have projects that span multiple fiscal years, but they do so not beause we keep adding to them in perpetuity, but because the deliverable just takes that long.

Seems like, in your case, a "never close" project would just turn into a long, cumbersome project over time that would be more and more difficult to tease metrics and finance data out of.

R
RKirk
Level 4
April 29, 2022

Like Kevin, for our multi-year projects those will stay open. However, our cyclical items will get closed and copied each year to lock in the financial data that might get impacted by something like a rate change.

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