Adobe Workfront

In a few Braindates yesterday I was asked how to report on the reporting elements (view, filter, grouping) within a report. This can be particularly useful when trying to find a specific report as well as when cleaning up reports and easily identifying duplicates. Here is the code for each column. You can also use Command+F (Control+F) to easily find existing reports that use a specific field. Pro Tip: Export to Excel to highlight duplicates Filterdisplayname=Filter definitiontextmode=truevaluefield=filter:definitionvalueformat=HTML Viewdisplayname=View definitiontextmode=truevaluefield=view:definitionvalueformat=HTML Groupingdisplayname=Grouping definitiontextmode=truevaluefield=groupBy:definitionvalueformat=HTML

We recently lost access to our WF connection within outlook but still have our connection with Teams (THANK GOODNESS!) Is there any forseeable improvements that will open up opportunity for Outlook connections, Loop connections etc.? Even better, upgrades to the teams options such as submitting a request like we could in the Outlook add-on that we lost. Would really help streamline communications and collaborations for our company!

We love the new Teams Request widget on the Home page, BUT when we assign work from there, it leaves the Team assignment in place. That doesn't break the Project, but it does make other reports incorrect.

We routinely run reports logged in as a person in that Team, when sharing a screen in a meeting, and make Updates that accurately say "Jeff Rowe on behalf of Abigail Geisinger" which is great.  The email that alerts the user (in this case a colleague who is being asked for something) does not include the now-important part, that a PM made the remark and not the user who was lending us their persona.  

I have a custom  "Requested Send Date and Time" field and a custom "Content Due Date" field. I can get that to work without issue. My problem is how do I account for holidays (identified in our Schedule). My current result is:standard date/time field = Requested Send Date and Time: Sept. 2, 2025, 11:00 a.m.(ADDWEEKDAYS({DE:Requested Send Date and Time},-2) = Content Due Date: Aug. 29th, 11:00 a.m. But it should be = Aug. 28th, 11:00 a.m. to accommodate for Sept. 1st being a holiday.Can this be done within Workfront? I would like the requestor to see this when they submit the request so I'm trying to avoid sending it out through Fusion. Thoughts?

I have done some searching and I can not find the documentation on giving access through tagging in comments. Am I correct in thinking that you can only give View access this way? Or is there any other sharing access you can give by tagging users in updates? 

I have users getting an email with the subject of  Who should be assigned to this new issue on Marketing Requests? when new issues are requested. Some are not on the team that is set up for the queue. What is triggering this and how can I turn it off? Did this get triggered when I shared projects and templates with the organization? 

Hi WF Community, How do you handle placeholder tasks to prevent them from inflating hours in the Workload Balancer? A user on my team sets up projects with placeholder workflows that have future start dates. She later populates these with more detail when the work is ready to commence. The issue is that the initial placeholder hours are skewing our workload reports. We can identify these tasks easily—they are all children of a parent task with "Spare" in its name. Unfortunately, I can't find a way to filter by a parent task name in the Workload Balancer. Is there a recommended solution for this, aside from pushing the start dates years into the future?Any suggestions would be greatly appreciated.Cheers,Jessica.

Subject is question. I know I can delete proofs via proofHQ custom API call. However, the proofID still resides on the document version. I tried replacing the value with <null> and I got the following error: The operation failed with an error. [400] unable to find method for service endpoint type: EDIT (class com.attask.biz.DocumentVersionMethods$$EnhancerBySpringCGLIB$$4137ba69) Is it possible for us to do this within Fusion?

I've got a user who is a high level leader of our digital development team. He's in many jobs - not usually with assigned tasks but he's in lots of comments and many jobs are shared with him specifically so they show up on his "Projects I'm On" widget. He's moving to another position in the company and does not need to be in all those jobs (and will possibly be dropped down to a free/requestor account access). Is there any mass-remove tool in Workfront? The bulk edit feature in the Workload Balancer requires project names and these are dozens of different projects with unrelated names. Deactivating isn't an option, he needs to maintain his history since he will still be interacting with our team even though it's in a different position and different responsibilities.  I dread going into every job he's on and manually un-sharing them. 

Hello, I am trying to run a scenario that will allow an Update to be posted, but as a reply to another update on the same project. Is this possible? Thank you,Eric

I have been trying to delete an approval process from one instance when the approval process of same instance is deleted in the other workfront instance using fusion. For triggering the scenario i used watch events with approval as the record type.selected old state and deleted records in other fields. But the watch events is not triggering when the approval process is being deleted in the first instance. Can someone suggest a solution for executing it?

Hi, when creating a "watch event" node in a fusion scenario I get the error: "Request failed with status code 424".Can you help me?Thank you very muchFranco

I am creating an approval process with multiple approval paths.The order of approval paths shows deviation from what im creating.I added path 6 with approved as the initial status. On refreshing it went on top and appeared as the first path. Is anyone aware of the reason for thatIs there any specific rule for approval paths order based on the initial and rejected status?

Happy #NewToolTuesday for all those who celebrate 🙂 Introducing the Smart Report beta in the Taailored for Workfront plugin! Smart Reports gives admins and end users the ability to turn natural language prompts into Workfront reports. This is great for admins making complex reports, like pulling tasks and issues into the same pie graph, or end users who are not native to the Workfront reporting area. Also feel free to check out my last post to see what else the Taailored for Workfront plugin can do. 

Hi, I created a task report, grouping it by Project Name and Status, using the same filters and grouping logic as a project report. However, the results are different between the two reports. Could you please help me understand why the task report shows different data even though the filters and groupings match? Regards,AL

HI Folks,  Racking my brain to figure this out but cant and not sure if it can be done. In a report (project) can i add a column where it pulls in the Start/Due date of a specific task?  I cant find anything standard to pull in Task info into a project report. And i cant make a task report behave the way i want with columns to show the Start or Due date. What i want is to have a report where a single project is on a row. In the columns there are selected tasks (hopefully using something like "task name contains - Schedule meeting") and one column has the start, and one the due date. Can this be done using text and how?  Thanks!! 

Hi There! I'm unable to update "commit dates" in WF as a bulk process; however, it allows me to do so for each and every task. Can't we update them as a bulk process? Regards,Vino

We are completely new to Workfront and I would like to get clarified on few things which I'd listed out below;1) When a request Intake form is submitted, the request will be automatically considered as a "Issue" and that request show under the requests submitted UI. Will it also be shown under the "Issues" list of the project? &  when we don't have a project, where this request will be shown?2) When a request Intake form is submitted, the request will be automatically considered as a "Issue" and that "Issue" can be converted to only one task or multiple tasks?3) If a request (issue) got converted in to task, will it be linked or mapped to the particular issue? where it originated from?4) Also, if i want to create a multiple tasks from an Issue (originally request), how will it be possible?5) How & where can we define the mandatory & optional fields that user needs to be filled when submitting the Request Intake form Thanks,

Hi all -   ICYMI, we kicked off the Ohio Workfront User Group this week! YAY!   Thank you for everyone who attended live and for your participation in our activities. We had a great time hearing from you on what you are looking for out of our group and where we should head next for future meetings. Deck attached if you were not able to attend.   Stay tuned for our next event coming soon. As a reminder, be sure to be a member of the Ohio chapter to receive updates. https://workfront-augs.adobe.com/wug-ohio/   Also, don't miss out on the first ever Mega WUG event taking place on 9/10 for the Skill Exchange After Party. More details here: https://workfront-augs.adobe.com/events/details/adobe-workfront-wug-southern-california-presents-adobe-workfront-the-skill-exchange-after-party-your-pit-stop-for-the-real-scoop/cohost-wug-ohio