As you may have noticed, we're investing heavily in enhancing the Group Administration aspect of our platform. As a result, we've heard that many of you consider re-structuring your groups to take advantage of new capabilities.
We've also heard that some of you have difficulties figuring out how to move your existing groups and make them subgroups. I'd like to confirm that it can be achieved by following these steps:
We agree that this is not an intuitive experience and causes confusion, and we're going to improve this process soon.
Thank you for your patience while we work to introduce more user-friendly controls for re-organizing your groups!
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Another item to consider though is that the license count functionality is only at the parent group level. I actually already have "sub groups", but my licenses are purchased at the Team/SubGroup level. So now I'm torn. Which is more important...using Group Admin & sub groups or having the license tracking at the team level?
Hi, @Sarah Wilkerson ,
Have you seen the new licenses usage data we've added in Group page in New Workfront Experience? It's currently available in Preview for your review for top level groups as well as subgroups.
Used licenses column shows how many licenses of each license type have been assigned within the current group or its subgroups as home group. At this point we don't yet allow setting maximum license count for subgroups, but navigating to the subgroup page you can at least see the current usage. We're considering to support max licenses on subgroups too, but no ETA on that at this point.
Please let me know if this helps.
I don't have a formal guide for this process, but I can give a few hints and recommendations:
Hope this helps. Please let me know if you have any other questions.
@Lilit Mkrtchyan‚ thanks for that overview and also the great improvements we have seen for groups over the past couple of months! Being able to set group admins for sub groups allivates a lot of our pain in this area and this will also mean that we do not have to move any existing sub groups to groups but we'll just wait for 21.1. to be rolled out 🙂
Hi, @Chris Budgen‚,
I'm very glad to hear that group enhancements have been helpful for you in managing the system! No doubt, our meeting and discussions last year have directly contributed to all the changes you're seeing. Thank you again for being so co-operative and sharing your experience with us.
Have a wonderful day!
Thank you so much for this! Our department restructured, and we were afraid that we wouldn't be able to shift under a new group without months of work, changing object relationships from a full year of instance development.
This is a HUGE relief. Yes, it would be great if it were a bit more intuitive, but at least it's possible.