Workflow Participant step

[aem_visi]

Hi,

A workflow participant step is assigned to a user group. Each user in the group will receive a notification in their group. Once one of the participants(users in the group) has completed the workflow step. What will be the participant name/id, will it be the user that completed the activity, or will it be the user group? I want to know if it is possible to trace who completed the workflow step even in cases where the participant step is assigned to a group

[kalyanar]

Please let me know if the OOB steps are not meeting your requirements. I shall help you if it doesnt.

[aem_visi]

From the documentation of participant step. In my scenario the workflow step will always be assigned to a group

User/Group

If you assign the step to an entire group, then when the workflow reaches this step all users in this group will have the action in their Workflow Inbox.

It seems that when the step gets assigned to a group, than the participants id/username its the user group name not the invididuals users ID that worked on the workflow step

For auditing purposes i need to capture the group name(which i know gets recorded) but also the individual user in the group that worked on the task. The question is its the invididual users username that actioned on teh workflow step stored somewhere as part of teh OOB functionality, in the instance where a workflow step is assigned to a group?

[Lokesh_Shivalingaiah · Accepted solution]

So both 'event' and  'user' for the particular step of a workflow would be recorded here.

/etc/workflow/instances/<date folder>/model_<number>/history/<step num>

ex: /etc/workflow/instances/2015-03-06/model_1249690890127376/history/1425662878066

[Lokesh_Shivalingaiah]

Hi,

Please check here [1] where all the workflow instance details like initiator, UserId etc.. are stored. 

[1] http://<author host>:<port>/crx/de/index.jsp#/etc/workflow/instances