Restricting access to Workflow Models for specific groups in AEM 6.4 | Community
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farahz913310
farahz913310
Level 2
September 18, 2019

Restricting access to Workflow Models for specific groups in AEM 6.4

  • September 18, 2019
  • 4 replies
  • 10481 views

Hi all,

I have a requirement to restrict access to all OOTB workflows for specific group in AEM 6.4.

Hence all the user of that group should only see Specific Workflow in "Start Workflow" List.

I tried doing it using  Useradmin but I cant see all OOTB workflows  under var/workflow/models node in useradmin but  I can see all the node in CRX.

Can anyone guide me on the same.

Thanks.

Kind Reagrds,

Farah

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4 replies

U
Adobe Employee
user05162Adobe Employee
Adobe Employee
September 18, 2019

I quickly tried this on my side and workflows are read from the locations below:

/conf/global/settings/workflow/models

/var/workflow/models

So, you need to remove the access for workflow from both locations. It works fine on my side.

    V
    Adobe Employee
    vish.dhaliwalAdobe Employee
    Adobe Employee
    September 18, 2019

    Hey Farah,

    Also, check this similar post: https://forums.adobe.com/thread/2603702#10980636

      farahz913310
      farahz913310Author
      Level 2
      September 18, 2019

      I  tried the approach mentioned in this post but

      Adding the system tag hides the workflow model for all users.

      Is there a way to only hide the workflow models for certain groups or a user?

      As mentioned in post I also  tried adding ACL on  the var/workflows/model node but I am not able to add ACL on individual model node.

        L
        Adobe Employee
        leoberliantAdobe Employee
        Adobe Employee
        September 18, 2019

        You can use CRXDe to add a deny ACL to an individual OOTB workflow model:

          U
          Adobe Employee
          user05162Adobe Employee
          Adobe Employee
          September 18, 2019

          Check if you have access to edit group permissions. Basically, you need to open the group in the useradmin console, go to permissions tab and allow/deny the access. Try logging in with "admin" user to perform these activities.

            farahz913310
            farahz913310Author
            Level 2
            September 19, 2019

            I am not able to see OOTB workflows under conf node.They are available under var/workflow/model. But in useradmin I cant see them .

              PriyankaBiswal
              PriyankaBiswal
              Level 2
              September 19, 2019

              Instead of doing so , you can add your specific user group to workflow-administrators . This way the specific user group can handle all workflow related stuff.

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