How to set permissions on workflow models to a specific user group? | Adobe Higher Education
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jezwn
jezwn
Level 5
May 28, 2020
Respondido

How to set permissions on workflow models to a specific user group?

  • May 28, 2020
  • 3 respostas
  • 5057 Visualizações

Let's say I have a user group x with minimal permissions which needs to trigger a workflow y. Currently the group permissions are,

 

So if I try to start the workflow from the sites, selecting the page --> Create --> Workflow, in select the workflow models dropdown OOTB models are also being listed. I want the dropdown list to be restricted to only the workflow y, which I created. So how can I set the required permissions!

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Melhor resposta por vanegi

You can also achieve the given use case by implementing Workflow: System tag on the model. This will allow you to hide default workflows and display custom workflows in the Start Workflow list in the AEM Sites and Assets UI. See [0] for more details.

 

Steps:

Workflow models are hidden by setting Workflow: System tag on the model.

  1. Go to the Workflow Models console: http://host:port/libs/cq/workflow/admin/console/content/models.html/etc/workflow/models
  2. Click Page Properties on the AEM Sidekick.
  3. Add Workflow: System tag into Tags/Keywords.
  4. Remove Workflow: WCM tag (and other tags) from Tags/Keyword if any.
  5. Click the OK button.
  6. Click the Save button in the top left of the editor page.

[0]: https://helpx.adobe.com/in/experience-manager/kb/hide-workflow-models-start-workflow-list.html

3 Respostas

H
Adobe Employee
Hamid1350Adobe Employee
Adobe Employee
May 28, 2020

You can achieve this by applying ACLs:

https://docs.adobe.com/content/help/en/experience-manager-65/administering/operations/workflows-managing.html#apply-an-acl-for-the-specific-workflow-model-to-var-workflow-models

    jezwn
    jezwnAutor
    Level 5
    May 29, 2020
    For the models folder the permission was set to deny for jcr:read and for inside one folder set the permission as allow. But it ain't showing up. The rule is to deny all and allow specific right!
    S
    Adobe Employee
    Sameer-BhaleraoAdobe Employee
    Adobe Employee
    May 30, 2020

    Answer by @hamid1350 already covers the link you can try and it works.

     

    In case you need to deny certain workflows from appearing in the drop down and it is true for all the users then a suggested approach can be to tag such workflows as system workflows. You can open the workflow properties and tag it with workflow/system and it won't appear in any drop down where user can select it.

     

     

      N
      Nishi618
      December 31, 2020
      I am also facing same issue. Using AEM 6.5
      vanegi
      Adobe Employee
      vanegiAdobe EmployeeResposta
      Adobe Employee
      June 14, 2020

      You can also achieve the given use case by implementing Workflow: System tag on the model. This will allow you to hide default workflows and display custom workflows in the Start Workflow list in the AEM Sites and Assets UI. See [0] for more details.

       

      Steps:

      Workflow models are hidden by setting Workflow: System tag on the model.

      1. Go to the Workflow Models console: http://host:port/libs/cq/workflow/admin/console/content/models.html/etc/workflow/models
      2. Click Page Properties on the AEM Sidekick.
      3. Add Workflow: System tag into Tags/Keywords.
      4. Remove Workflow: WCM tag (and other tags) from Tags/Keyword if any.
      5. Click the OK button.
      6. Click the Save button in the top left of the editor page.

      [0]: https://helpx.adobe.com/in/experience-manager/kb/hide-workflow-models-start-workflow-list.html

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