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Adobe Employee
digarg17Adobe Employee
Adobe Employee
September 29, 2022
Solved

Approval workflow in AEM

  • September 29, 2022
  • 2 replies
  • 3744 views

Requirement : two groups 

Content editor can only edit content and submit for review.

Content approver can :

  • edit the content , submit it for review to other members of group (peer) review .
  • Content approver can approve content submitted for review by other members (editor or aother members of approver group)
  • Can publish the content,

I as a super author belong to two groups - content editor & content approver. When I edit the content , I should be able to submit this for review to other members of my group (content approver). Usually, I will also receive requests to approve my own edited content as well since I also belong to content approver group which I don't want.

How can above requirement  be achieved?

 

Also, my understanding is anyone in content approver can approve content . It need not be approved by all members of group. Please confirm.

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Best answer by arunpatidar

I think this is not possible OOTB, the other way is to create a custom process step and send an email individually except the requester.

2 replies

arunpatidar
Community Advisor
arunpatidarCommunity Advisor
Community Advisor
September 30, 2022

Hi,

you should separate the editing and approval groups which is used in the workflow notification.

 

content-author : Read(R), Modify(M), Delete(D)

super-author : Read(R), Modify(M), Delete(D), Publish(P)

Content editor : content-author

Content approver - content-author + Replicate(P)

Super Author - content-author + Content approver / without approval super-author

 

I will also receive requests to approve my own edited content as well since I also belong to content approver group which I don't want. This part can't be skipped if you already part of the group, you will receive the approval request.

 

Arun Patidar
    D
    Adobe Employee
    digarg17Adobe EmployeeAuthor
    Adobe Employee
    September 30, 2022

    Right , but client has this unique requirement that the users will often be part of both groups and should not get request for review for their own edited content. Any way this can be handled?

      arunpatidar
      Community Advisor
      arunpatidarCommunity AdvisorAccepted solution
      Community Advisor
      September 30, 2022

      I think this is not possible OOTB, the other way is to create a custom process step and send an email individually except the requester.

      Arun Patidar
        manjunathdj
        manjunathdj
        October 3, 2022

        @digarg17  - Check this blog if you need parallel-approvals(All users in group needs approval) in the workflow -

        https://engineering.icf.com/aem-workflows-how-to-implement-parallel-approvals/

         

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