AEM assets expiry dates

Hi @prashardan,

This sounds like a very useful feature to improve the management of assets within AEM Assets (You could add this into the Idea's section of the community), especially when dealing with expiration dates. Below, I could share a few possible ways to approach this, leveraging AEM’s capabilities such as custom metadata, workflow, and frontend modifications.

1. Add Expiry Date Metadata to Assets (if not already done)

Ensure each asset has an "expiry date" stored as metadata. If your assets don’t already have an expiry date, you can create a custom metadata field for it.

• Method: You can add the expiryDate metadata field using a custom workflow or through bulk editing in AEM Assets.

• Type: This metadata can be added as a Date field.

2. Custom Workflow to Update Expiry Status

You can create a custom workflow in AEM that periodically checks assets for their expiry dates. The workflow could trigger a custom metadata update that marks whether an asset is within the 5-day expiry window.

• Steps:

  1. Custom Workflow Process: Create a custom workflow process that runs periodically (e.g., daily) and checks the expiry dates of assets in the /content/dam/xxx folder.

  2. Update Metadata: If an asset’s expiry date is within the next 5 days, update the metadata or set a flag field (e.g., expiryStatus) to "expiring" or similar.

  3. Trigger the Workflow: You can either trigger the workflow manually or set up a scheduled job to run the workflow periodically.

3. Display a Visual Indicator in the AEM Assets Interface

You can implement a custom component or use AEM’s client-side customization to dynamically display a visual indicator (like a flag or icon) on the asset’s thumbnail when the expiryStatus flag is set to "expiring".

• Option 1: Using a Custom Overlay or Icon on Thumbnails

  • Client-side: A custom JavaScript or CSS overlay can be added to the AEM Assets interface to check the metadata for each asset and display a flag/icon if the expiryStatus field is "expiring."

  • How to implement:

    1. Custom JavaScript: Add custom JavaScript to AEM’s DAM interface (via a clientlib or custom frontend code).

    2. Query Metadata: When assets are loaded in the AEM Assets UI, use the AEM API (or Asset Manager) to query each asset’s expiryStatus.

    3. Conditionally Show Icon: If the asset’s expiryStatus is "expiring" (or if the expiry date is within 5 days), display an overlay icon or flag on the asset’s thumbnail.

• Option 2: Using AEM Asset's Metadata: If you’re looking to keep it simple, you can also modify the asset’s metadata view in the AEM interface to show a visual flag or indicator based on the expiry date field.

  • This can be done using JCR Queries and custom JSP components to render a flag icon next to the asset’s metadata in the UI.

Hope that helps!