What is the best approach to unpublishing expired assets? Is there any OOTB option?

[IshaJa]

We have a relatively large DAM, and we want to unpublish assets as soon as they expire. Is there any OOTB functionality for this? 

Or if not, what would be the best approach? My first guess is creating a workflow, but not sure what the trigger would be.

Appreciate any help, thanks!

[lukasz-m · Accepted solution]

Hi @IshaJa,

Assuming that you are using OOTB Expired Asset feature base on official documentation, you do not have to make any additional steps to achieve your goal. In general when asset expire it will be automatically unpublished. Or at least this is how the documentation describes it. So I would recommend to test this, and verify on your own if that is the case.

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The expiry information ensures that the published asset is unpublished when it expires, which prevents license violation. 

Also below links to Adobe documentation:

• AEMaaCS: https://experienceleague.adobe.com/en/docs/experience-manager-cloud-service/content/assets/manage/dr...
• AEM 6.5 LTS: https://experienceleague.adobe.com/en/docs/experience-manager-65-lts/content/assets/administer/drm
• AEM 6.5: https://experienceleague.adobe.com/en/docs/experience-manager-65/content/assets/administer/drm#asset...

[Vishal_Anand]

Although Lukasz-m captured it 100% right. I do want to flag that you basically got 2 options.

1. Expired assets should be auto unpublished. That is OOTB functionality.
2. In case you want to be sure that no expired assets are available on published environments, run a Asset report for expired assets. Check for their publication status by using ACS commons reporting.

Hope this helps. @IshaJa