Without the appropriate audit/admin tools it’s virtually impossible to make any significant changes without breaking something.
Where are the gaps?
Here are some of the questions I’ve need to answer but couldn’t:
Who uses which shared bookmarks?
Who uses which shared dashboards?
What variables are used in which segments?
What variables are used in which dashboard reportlets?
What variables are being used as breakdowns in reports?
What variables are being used in which personal bookmarks/dashboards?
Here are some of the actions I’ve wanted to take but couldn’t:
Prevent access to an eVar while continuing to collect data (so I can see who shouts about a broken report without losing the data)
Prevent users from sharing bookmarks/dashboards
Restrict access to existing shared bookmarks/dashboards
Prevent users from creating segments
Restrict access to some segments
For legacy reasons we have 4 different variables capturing external traffic source data in slightly different ways. I want to reduce this to 1 version of the truth but I have no way of knowing what I can remove without breaking something or which users I need to talk to about migrating to the new variable.
The scale of the problem….
I’ve got 80 users with accessing to:
100s of segments
100s of shared bookmarks
1000s of personal bookmarks
100s of shared dashboards with 1000s of reportlets
100s of personal dashboards with 1000s of reportlets
It’s too many users/reports to manually trawl through and I can’t rely on users to audit their own reports as many don’t know a prop from an eVar (nor would I expect them to).