Adobe Workfront General

I’m working on updates to Workfront custom form in our Sandbox 1 environment. I also set up a report based on test projects completed using that form, but when I try to send the generated report to anyone, it won’t send. Can I NOT send a report in the Sandbox environment? 

Hi Team,We are currently working on a task-based report in Workfront. We have implemented parent and child project linking using cross-project predecessors.Our requirement is to display only the linked projects (i.e., tasks where the parent and child belong to different projects) in the report. We have tried multiple filters, but unfortunately, we have not been able to achieve this.Could anyone suggest a filter or approach to identify and display only cross-project linked tasks? 

Hi,I initially was trying to add a custom field from a task form into a project report.  I was informed that “Task custom form data is not natively available in a project report because tasks are a separate object. Even if you use text mode with nested (tasks) or similar, you can't directly pull multiple task custom form values into project-level columns. “One option I was given was to create a calculated field at the project level and use this but I’m having trouble with the syntax for pulling in the task fields.For example, one of the fields is “Project Planning Barriers” from the task form “Timeline Barrier for Project Planning”.  Can you give me an example of the syntax to pull that into my If..then statement?Thanks!Heather

Hello, I am currently working on filtering a project report by task assignees manager. One of our design manager’s would like to see a full project report that is filtered for projects that their direct reports have been assigned tasks on. I think an exist statement would probably be the best way to do this but I could be overlooking something much simpler. If anyone has any suggestions that would be appreciated.

I am certain I saw this in my instance last night and now I cannot find how I found it.What I am looking to achieve is from within a Portfolio, using the Milestone View and it be grouped by program.Please can someone help?!

When proofing a document I wanted to tag another approver and get their opinion about something on the artwork. However, it will not let me tag them, giving me the message “Your sharing permissions allow you to mention only people already added to the proof.”If they are an approver, wouldn’t they already be added to the proof? It seems that I can tag them in the updates (Unless it is an outside user, than I am unable to tag them at all - but I can add them as an approver)We used to have no problems tagging people that had Workfront accounts on our system so I’m not sure which update changed this, but would like to know how to fix it please.

Hi All, I created a user report and added a ‘Direct Reports’ column using the following text mode: displayname=Direct Reportslistdelimiter=<br>listmethod=nested(directReports)type=iteratevaluefield=namevalueformat=HTML The column displays correctly within the Workfront report and successfully shows all direct report names. However, when exporting the report to Excel, the Direct Reports column appears blank. Please advise whether this is a known system limitation, or if the issue can be resolved by adjusting the text mode configuration? Any guidance or recommendations would be greatly appreciated. Thank you. Best regards,Lyon Lye

How long do draft requests remain in the draft folder?  I wasn’t sure if there was a time limit for how long they will remain in the draft folder?  

I’m working with this expression to bring some Task data onto a Project report. Each project will have multiple tasks that meet this criteria (ie multiple children under the Bottling parent). Is there a way to tell the report to put the outputs in a certain order - ideally sorted by the Planned Start Date. Right now it seems to put them in an unpredictable order, maybe affected by the task status or latest update…I can’t figure out exactly what it’s using to reorder the outputs. displayname=Itemslistdelimiter=<br>listmethod=nested(tasks).liststype=iteratevalueexpression=IF(CONTAINS("Bottling",{parent}.{name}),CONCAT({plannedStartDate}," • ",{name}," • ",{DE:SKU#}," • ",{DE:Estate Bottling Volume}," ",{DE:Estate Bottling UOM}))valueformat=HTML

Hello, I would like to increase the webcapture timeout setting to help with proofing. I just can’t find the correct option anywhere in the proofing, account settings.Has anyone changed this settings? Where was it? I assume it should be somewhere because it was mentioned in a known issue:https://experienceleague.adobe.com/en/docs/workfront-known-issues/issues/new-workfront-experience/wf-current/wf-proofs-webcapture-proof-not-generate

Hi, is there any way to show the issue’s status for a user inside the issue view but block it for the user to not be able to change it, just show the field but block it ? i tried through the layout template but you either remove it completely or show it.thanks,Bianca

Hi everyone,I’m trying to implement a Portfolio → Program dependency in Adobe Workfront and ran into a behavior that I’d like to understand better.BackgroundIn the native Workfront project fields, Portfolio and Program already exist as built-in fields. When we create a project: Portfolio can be selected Program automatically shows only programs related to that portfolio This dependency works perfectly.However, the problem is that these native Portfolio and Program fields are not required fields, and Workfront does not allow us to make them required.What we triedTo make these fields required, we created them again in a Custom Form using reference fields: Portfolio field Reference Field: Portfolio Set as Required Program field Reference Field: Program Set as Required The goal was to force users to select both Portfolio and Program when creating a project.IssueAfter creating these fields in the custom form: When we select a Portfolio, The Program field still shows

Does anyone know why the proofing tool would give you the error message "proof failed to generate", when the user is set to "Manager" vs "Supervisor in the users "proof permission profile"?If i change it to Supervisor it works, but if it's Manager i get the error message.

Hi Everyone,I’m trying to understand how to implement a Parent–Child project structure in Adobe Workfront so that multiple projects can stay aligned with a master project timeline.The idea is to have a hierarchy like this:Portfolio → Program → Parent Project → Multiple Child ProjectsThe Parent Project would contain the main timeline and key milestone tasks. The Child Projects would represent different workstreams (for example: Marketing Campaign, Sales Training, Customer Enablement, etc.), each owned by different teams.The goal is that when the dates in the Parent Project change, the related tasks in the Child Projects should automatically adjust so that all teams stay synchronized.I’ve seen diagrams where tasks in the Child Projects are linked to tasks in the Parent Project, possibly using cross-project dependencies or predecessor relationships.My questions are:  Is this possible ? What is the best way to implement this structure in Workfront? Can Parent and Child Projects be formal

Hi everyone,I’m trying to configure a request queue for a small new Design team in Workfront that can route incoming requests into a project or kanban boardCampaigns (projects Design Requests  (A Kanban board).Has anyone set up a request queue that allow the team to do both?The work types are in one form as a dropdown) I’ve not worked with Boards before and not sure if to make them an agile team if they want to use both. Any advice on the best way to do this would be great…..I don’t want to use fusion and the team are happy to convert manually but I'd rather the design request went directly to the Board.Thanks in advance!

Hi there. I’m pulling a Proof Approvals report, where I am grouping by approverDecision to know what proofs are still pending and which ones have been reviewed/approved. It turns out that if a proof was set up as interactive, the system will lowercase the field value for approverDecision and will capitalize it if the proof was set up as static. See example screenshot:I cannot find any string functions to use within valueexpression or something similar in text mode to normalize these fields. Any idea how to proceed here? Current text mode grouping:group.0.iscollapsed=truegroup.0.linkedname=approvergroup.0.namekey=view.relatedcolumngroup.0.namekeyargkey.0=approvergroup.0.namekeyargkey.1=namegroup.0.valuefield=approver:namegroup.0.valueformat=stringgroup.1.iscollapsed=truegroup.1.name=Approver Decisiongroup.1.valuefield=approverDecisiongroup.1.valueformat=stringtextmode=true

Hi everyone,  We’re working on creating sort of a points system within workfront to help manage capacity. We have designers input their planned hours and actual hours, but it’s hard to get everyone onboard which skews our workload balancer/tasks dashboard. I’m wondering if anyone else has created a system or workflow to help with capacity management? What we essentially would like to do is for each of our groups within workfront to get a set number of hours or points so when it reaches a certain number, they can’t request anymore projects for that month. Any suggestion or how we could implement this?? Any help would be great!

Is it possible to export log details (Custom Forms, Fields, Templates, Projects, etc.) from Workfront? If so, how can we export these log details? Please advise.

Hello,I’ve recently created an automation in Workfront Planning to create a project in Workfront which seems to be working as a project is created, but I’ve noticed that in the Workfront Project>Planning menu, the connection isn’t automatically populating. Is there a step I’m missing? I can show all connections in the Workfront Project>Planning page and manually select the Planning Workspace but I thought it would populate since the relationship is reflected in Planning. Any insights appreciated!Mary. 

Update the home page widget "My Projects." Please make it so you can look at "ALL" the assigned projects. Our team has more then 25 at all times. Otherwise this widget is worthless for a very large retail marketing department.

Has anyone implemented a Workfront process or workflow that enables external vendors (non-licensed users) to upload imagery or other creative assets directly into a Workfront request or project?If so, I’m especially interested in understanding:How you structured the intake mechanism (e.g., request forms, external user access, proofing workflows, document sharing links, etc.). How vendors submitted assets — were they uploading files directly into the request, using external proofing, or leveraging a third‑party integration? Whether you built any validation rules around the imagery being uploaded, such as required file type (JPG/PNG), minimum dimensions, resolution/quality checks, maximum file size, or naming conventions. How automated the process was — for example, did you use Workfront Fusion, custom API calls, or native Workfront validation options to enforce requirements? Any challenges or best practices you learned from coordinating asset delivery with external contributors.I’d love

Hi,I’m working with Workfront Data Connect to share data from Workfront to Tableau so I can build a report. My questions are below: Workfront Data Connect syncs data to Tableau every four hours. For example, if I create a MySQL query for this year’s project entry dates, will tickets raised today be reflected in the Tableau report after the next sync? I have to change or update the MySQL only in the case if I need to see some other dates data/ or some other columns in Tableau report? I created a MySQL query, but I’m not sure how to save it or what the next step is to have the data appear in Tableau. Could you please advise? Regards,Diksha G.

I've created a Document Version report that is capturing the information I need to see (number of versions or proofs per task), but am hoping to streamline it a bit. Instead of Document:task:name showing up multiple times for each Version, I only want to see the total number of versions. For example, in the current report, I only need to see the third line (Signage - Public Finance CASH Annual Conference, 4, 2/11/26) rather than lines 1-3. Is there a way to modify the report to do this? I appreciate any insight!   My current filters: 

On the adobe workfront homepage, under the “My Tasks” widget - there used to be an option to “show all” tasks. Now ours is only giving the option to “show 25”. Are others experiencing this? Any way to adjust this to see all?

Hi WF,We signed up for the Workfront Planning Trial and have attended the initial webinar. Today we have a link notifying us that the Planning trial is live, but on clicking it we get the error below.How can we troubleshoot this and/or resolve it?Thanks,Laura