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nkirchner
Level 2
February 28, 2023
Solved

Updating Custom forms

  • February 28, 2023
  • 2 replies
  • 842 views

If updating a custom form will it change them for existing projects using the forms or are they already locked in once converted and the changes will only effect new requests/uses?

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Best answer by skyehansen

it will change them. If you add a new field, it will show on all existing projects. If you delete a field, it will disappear. If you delete the form, the form will disappear from all existing objects. Please don't hesitate to test in your preview sandbox (yourdomain.preview.workfront.com) so you can see the full impacts.

2 replies

skyehansen
Community Advisor and Adobe Champion
skyehansenCommunity Advisor and Adobe ChampionAccepted solution
February 28, 2023

it will change them. If you add a new field, it will show on all existing projects. If you delete a field, it will disappear. If you delete the form, the form will disappear from all existing objects. Please don't hesitate to test in your preview sandbox (yourdomain.preview.workfront.com) so you can see the full impacts.

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    nkirchnerAuthor
    Level 2
    March 1, 2023

    Thank you so much for the help!

    Madalyn_Destafney
    Community Advisor
    Madalyn_DestafneyCommunity Advisor
    Community Advisor
    February 28, 2023

    If you are needing to change a field from one type to another and don't want to lose historical data, I've been through this a few times (for example, you want to change an open text form field to a dropdown, so therefore can't just revise the existing form field). Here's what I recommend:
    1. Create your new form field you want in the form (maybe in an admin only section so your other users can't see it yet)

    2. Create a report that shows your existing field next to your new form field (which will all show blank for the new field's column)

    3. Transfer your old info to new info on its respective object in each line of the report (or can do in bulk for any where new answer is the same). You'll need to know how far back you want to go, maybe info years ago isn't relevant anymore.

    4. Move your new custom form field out of the admin-only view, and now you can safely delete the old field.

     

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