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TomFo
Level 2
May 5, 2017
New

Stop adding users to proofs automatically

  • May 5, 2017
  • 2 replies
  • 401 views

At the moment the designed solution is that when a Workfront user who has access to a project to which a proof has been added and who the proof has not been explicitly shared before opens the proof from within Workfront, they are added to the proof immediately afterwards.

This is a poorly designed system setting. Just because a user clicks on a proof to open it does not mean that they should be added to the proofing process. Users should decide who and when someone is added to a proof. If a user clicks on a proof but is not part of the proofing process, they should be able to view it without having to become a reviewer. This is especially annoying for system admins and project managers who are just trying to see where something is at in a project and aren't actually involved in the review process.

    2 replies

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    OliviaCl
    Level 3
    October 19, 2022

    I agree! This is bogging down our workflow on our side, as there may be reasons we need to jump into a proof without actually participating in it. Even as you mentioned for me as a system admin, if i need to get into a proof to use it as an example with a workfront engineer, i have to actually avoid clicking on the link, otherwise it adds me as an approver and slows all the project participants down. 

    K
    KristofferMi1
    Level 2
    July 24, 2025

    This is still very much an issue in Workfront.  We are brand new to this and have had instances where sign-offs are late due to associates checking into a proof they aren't assigned to for seeing the comments.  They don't need to be added and this can/will cause dates to be missed.  PMs are now having to babysit proofs,

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