SharePoint Integration with Adobe Workfront 

🔍 Scenario

Our organization recently integrated Microsoft SharePoint with Adobe Workfront to streamline document management and project collaboration.

During implementation, a key question came up:

👉 If one user configures the SharePoint integration using their Microsoft account, will all other users automatically be able to use it?

🧠 What We Observed

After testing the integration, we identified the following behavior:

• The SharePoint integration in Workfront is user-based (OAuth authentication)

• Each user must individually log in to their SharePoint account when accessing the integration

• Permissions are delegated per user, not shared globally

⚠️ Key Challenges

1. Multiple User Logins Required
   Every user must authenticate separately with their Microsoft account.

2. Approval Prompts
   Some users encounter an “Approval Required” screen depending on organizational Microsoft policies.

3. Access Dependency
   Users can only access SharePoint files and folders they already have permission for.

4. No Shared Integration Context
   One user’s integration setup does not apply to others.

🔄 Real-World Example

• User A connects SharePoint and uploads documents via Workfront

• User B tries to access the same documents

👉 Result:

• User B must first log in to SharePoint

While the default SharePoint integration in Adobe Workfront requires individual user authentication, I’m curious to know:

👉 Is there any way to configure a centralized integration so that all users can access SharePoint through Workfront without needing to log in individually?

• Has anyone implemented this using Microsoft Graph API or a service account?
• Is it possible to reduce or eliminate repeated approval prompts for users?
• What are the best practices for managing permissions in such a setup?