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AbisheikMe
Level 3
April 7, 2026
Solved

SharePoint Integration with Adobe Workfront

  • April 7, 2026
  • 2 replies
  • 80 views

SharePoint Integration with Adobe Workfront 

🔍 Scenario

Our organization recently integrated Microsoft SharePoint with Adobe Workfront to streamline document management and project collaboration.

During implementation, a key question came up:

👉 If one user configures the SharePoint integration using their Microsoft account, will all other users automatically be able to use it?

🧠 What We Observed

After testing the integration, we identified the following behavior:

  • The SharePoint integration in Workfront is user-based (OAuth authentication)

  • Each user must individually log in to their SharePoint account when accessing the integration

  • Permissions are delegated per user, not shared globally

⚠️ Key Challenges

  1. Multiple User Logins Required
    Every user must authenticate separately with their Microsoft account.

  2. Approval Prompts
    Some users encounter an “Approval Required” screen depending on organizational Microsoft policies.

  3. Access Dependency
    Users can only access SharePoint files and folders they already have permission for.

  4. No Shared Integration Context
    One user’s integration setup does not apply to others.

🔄 Real-World Example

  • User A connects SharePoint and uploads documents via Workfront

  • User B tries to access the same documents

👉 Result:

  • User B must first log in to SharePoint

While the default SharePoint integration in Adobe Workfront requires individual user authentication, I’m curious to know:

👉 Is there any way to configure a centralized integration so that all users can access SharePoint through Workfront without needing to log in individually?

  • Has anyone implemented this using Microsoft Graph API or a service account?
  • Is it possible to reduce or eliminate repeated approval prompts for users?
  • What are the best practices for managing permissions in such a setup?

 

 

    Best answer by ninoskuflic

    Hi,

    no it is not possible to configure it “globally”. Each user will need to “authorize” their account at least once to be able to access SharePoint resources. What they can then access and see is configured from SharePoint side. A service account would not help here because each user would need to authorize anyways. The prompt for users should happen only once - once their account is authorized they should be good to go.

     

    Regarding best practices, as everything is managed on the provider side (SharePoint), you would use that to grant/revoke access to folders, files, etc. 


    You can also find more information about the new integration of SharePoint here.

     

    Hope this helps. 😀

    2 replies

    ninoskuflic
    ninoskuflicAccepted solution
    Level 4
    April 9, 2026

    Hi,

    no it is not possible to configure it “globally”. Each user will need to “authorize” their account at least once to be able to access SharePoint resources. What they can then access and see is configured from SharePoint side. A service account would not help here because each user would need to authorize anyways. The prompt for users should happen only once - once their account is authorized they should be good to go.

     

    Regarding best practices, as everything is managed on the provider side (SharePoint), you would use that to grant/revoke access to folders, files, etc. 


    You can also find more information about the new integration of SharePoint here.

     

    Hope this helps. 😀

    If this solved your issue, please mark it as solved so others can find the solution faster.
      A
      AbisheikMeAuthor
      Level 3
      April 14, 2026

      I have one more question: Can we use a single approved SharePoint account for all users? Will there be any conflicts?

      ninoskuflic
      ninoskuflic
      Level 4
      April 14, 2026

      How would you use that? Each user needs to authorize itself once they try to log in. Are you planning on giving everyone the same SP credentials to log in?

      If this solved your issue, please mark it as solved so others can find the solution faster.
      skyehansen
      Community Advisor and Adobe Champion
      skyehansenCommunity Advisor and Adobe Champion
      April 15, 2026

      this is a conversation you should be having with your company’s security team. I can’t picture any company’s IT being elated with what you’re proposing. It bypasses the whole point of using SharePoint. Sharing credentials undermines auditing, security, and access control.

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