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L
les114
Level 2
June 15, 2018
Question

Proofing User Permissions Report

  • June 15, 2018
  • 7 replies
  • 1410 views
Hey All, Is there a way to pull a report that shows the proof permissions users have (admin, supervisor or manager)? Either in Proof (via views?) or in WF reporting? I'm not finding a field that pulls the data in. Trying to audit what we have all our users set to and trying to avoid going into every one of their profiles individually to look. Thank you in advance! Leslie Stinson Viasat, Inc.
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    7 replies

    T
    TerryHy
    Level 8
    August 16, 2018
    Hi @Leslie Stinson , I combed through WF Reporting (User Report, etc.) and tried to find where that "Proof Permission Profile" field could be pulled in as a Column or as a Filter in a report but had no luck. I then went into Workfront Proof (we have the integrated version) via the Checkmark Icon access that I have as a System Admin in my toolbar, and was able to find a list of my users who have a Proof License and what their proof permission profile was. It took many a click, but here is how I found it. Go to Account Settings. Click on Profiles. This will show you the different Profiles (Administrator/Supervisor…) and the number of active users in each. Scan over to the far right of each Profile, and you will see ellipses for more information. Click on that and you can choose to "View profile details". Once the details page opens up, scroll all the way down the page, and it will list all of the Users that have that Profile - for example, all of the users that have Administrator profile. Hope this helps out… Terry Hynd EBSCO Information Services
      S
      SkyeHa
      Level 10
      August 16, 2018
      @Terry Hynd -- you're awesome and if you're ever in Seattle I want to buy you a coffee or some cake or something. -skye
      Doug_Den_Hoed_AtAppStore
      Community Advisor
      Doug_Den_Hoed_AtAppStoreCommunity Advisor
      Community Advisor
      August 16, 2018
      That is very clever, Terry. Well done. But Skye...do they sell coffee in Seattle? Regards, Doug Doug Den Hoed - AtAppStore Got Skills? Lend a hand! https://community.workfront.com/participate/unanswered-threads
      S
      SkyeHa
      Level 10
      August 16, 2018
      Doug -- best kept secret in town! -skye
      Christina_Jarosz
      Christina_Jarosz
      Level 9
      October 6, 2020

      Bumping this up - does anyone know if this is now something we can report on?

      William
      Community Advisor
      WilliamCommunity Advisor
      Community Advisor
      June 10, 2021

      Skye told me about this thread. We had a need to report on this, and I'm happy to report it's possible to do directly in Workfront.

      On a user report, add the below text mode to a column in your view to understand which level of access a user has in Proof:

      displayname=Proof Permission Profile

      textmode=true

      valueexpression=IF({proofAccountRole}=5,"Manager",IF({proofAccountRole}=4,"Supervisor",IF({proofAccountRole}=3,"Admin",{proofAccountRole})))

      valueformat=int

      If you like my content, please take a moment to view and vote on my Idea Requests: https://tinyurl.com/4rbpr7hf
        M
        ManjunathaG
        New Member
        December 8, 2022

        Hi , Where i can  find the proofAccountRole ?  is there any different API explorer available for Proof? 

        could you please share the link where the proofAccountRole is found.

        William
        Community Advisor
        WilliamCommunity Advisor
        Community Advisor
        December 10, 2022

        You're not finding it for a couple reasons:
        1. It's only available in the Unsupported version.
        2. Search in API Explorer only searches for objects (project, task, user, etc.) proofAccountRole is an attribute. You won't find it in search for the same reason you can't search for things like enteredByID or entryDate - those are attributes of objects, not objects themselves. 

         

        If you like my content, please take a moment to view and vote on my Idea Requests: https://tinyurl.com/4rbpr7hf
          Doug_Den_Hoed_AtAppStore
          Community Advisor
          Doug_Den_Hoed_AtAppStoreCommunity Advisor
          Community Advisor
          June 10, 2021

          Gorgeous.

          "Bill English: the API Whisperer"

          Regards,

          Doug

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