Is it possible to monitor for users copying projects? | Community
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AdamCnote
Level 2
March 5, 2025
Solved

Is it possible to monitor for users copying projects?

  • March 5, 2025
  • 3 replies
  • 1308 views

I see in this post from 2021 that it wasn't possible then, but is it possible now?  Is there any way to build a report to show if a pr... - Adobe Experience League Community - 517703

 

We're in a scenario where audit is reviewing work from the past year and wondering why some projects have tasks with actual start and actual complete dates in the past, before the project was created.  My hypothesis is that those projects were copied and that Workfront doesn't clear out the actual date fields when a copy happens.  

Best answer by Doug_Den_Hoed__AtAppStore

LOL I noticed - not so easy these set-them-once fields 😞 I'm looking forward to what you're cooking up!


 

Indeed @sven-ix,

 

All set: at your convenience, I invite you to review my How To Detect Copied Projects (aka "Project Genealogy") post.

 

That a satisfying side trip: thanks again!

 

Regards,

Doug

 

3 replies

KierstenKollins
Community Advisor
KierstenKollinsCommunity Advisor
Community Advisor
March 5, 2025

We were not able to find a way to monitor when a user would copy projects. We ended up turning off the copy ability in the access level settings to prevent this go forward & to maintain a clean system for our automations and reports.

 

 

 

 

    A
    AdamCnoteAuthor
    Level 2
    March 5, 2025

    Darn.  Thanks Kiersten

    Sven-iX
    Community Advisor
    Sven-iXCommunity Advisor
    Community Advisor
    March 5, 2025

    @adamcnote I can only think of using Fusion to intercept the "create" event and check for the name starting with "Copy of"

     

    depending on your business rulez

    • prohibit copying as Kiersten does
    • trap the copy event and take action (Fusion)
    • trap a new event and check for tasks with actual dates - and remove those dates (Fusion)

    Sadly there is no project field that says "copied from XYZ" so reporting won't help

      A
      AdamCnoteAuthor
      Level 2
      March 5, 2025

      Thanks Sven.  Fusion is deemed too cost prohibitive for my org so it sounds like we have to choose to either accept that copied projects may have inaccurate data, or remove this functionality from our user's toolkits entirely.

      A
      AdamCnoteAuthor
      Level 2
      March 5, 2025

      For anyone reading along, while testing out Doug's solution (which works great!), I noticed my hypothesis that WF doesn't overwrite actual start dates is incorrect.  Once the newly copied project becomes active and tasks get updated, the actual start date is overwritten with the current date. ... I'm not sure why I have projects with actual dates that precede the entry date, but I guess I can rule out copying.

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