Custom Form attached to Task | Community
Skip to main content
WibkeKu
WibkeKu
Level 2
July 26, 2023
Solved

Custom Form attached to Task

  • July 26, 2023
  • 3 replies
  • 963 views

Hi,

 

I have a custom form that is attached to a Task. Is there a way to set it up that the task can only be marked as completed when the custom form has been filled out?

 

Wibke

This post is no longer active and is closed to new replies. Need help? Start a new post to ask your question.
Best answer by Doug_Den_Hoed_AtAppStore

 

Hi @wibkeku,

 

To my knowledge, there is no connection between custom data and the status of (in this case) the Task to which it is connected that would prevent users from closing the task without first ensuring the custom data is complete.

 

As a workaround, I sometimes add a calculated parameter to validate the form (e.g. IF(ISBLANK(DE:Field A),0,1) + IF(ISBLANK(DE:Field B),0,1)) so that I can then use it for row formatting (e.g. in this simple example, blue if 0, yellow if 1, green if 2) and/or filtering (e.g. show all Tasks where Actual Completion Date is not blank, but the calc is < 2) so I can then "educate" those (Last Updated By) users who are closing them without first checking.

 

Regards,

Doug

3 replies

Doug_Den_Hoed_AtAppStore
Community Advisor
Doug_Den_Hoed_AtAppStoreCommunity AdvisorAccepted solution
Community Advisor
July 26, 2023

 

Hi @wibkeku,

 

To my knowledge, there is no connection between custom data and the status of (in this case) the Task to which it is connected that would prevent users from closing the task without first ensuring the custom data is complete.

 

As a workaround, I sometimes add a calculated parameter to validate the form (e.g. IF(ISBLANK(DE:Field A),0,1) + IF(ISBLANK(DE:Field B),0,1)) so that I can then use it for row formatting (e.g. in this simple example, blue if 0, yellow if 1, green if 2) and/or filtering (e.g. show all Tasks where Actual Completion Date is not blank, but the calc is < 2) so I can then "educate" those (Last Updated By) users who are closing them without first checking.

 

Regards,

Doug

    RandyRoberts
    Community Advisor
    RandyRobertsCommunity Advisor
    Community Advisor
    July 26, 2023

    You could also just check if a required field in the form is filled out, and if not, mark the task as "new" or some form of "not done". Also maybe post a note to the task explaining that they need to fill out the form or the task will keep coming back to life. This won't prevent the task from being marked complete but it will mark it "not done" within a few minutes.

    KellieGardner
    Community Advisor and Adobe Champion
    KellieGardnerCommunity Advisor and Adobe Champion
    Community Advisor and Adobe Champion
    July 28, 2023

    @wibkeku - As the others said, unfortunately this isn't possible. As a possible solution, we often use approvals so the task/issue/project will route to someone to verify the information is accurate and then once approved the object would be marked complete. This could potentially be a solution if you have someone who could be the verifier. Good Luck. 

    Terms & ConditionsAccessibility statement

    Loading footer...