What are the best practices for associating images used inside a pdf in aem assets? | Community
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SOS
Level 3
April 30, 2024
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What are the best practices for associating images used inside a pdf in aem assets?

  • April 30, 2024
  • 3 replies
  • 1333 views

Hello fellow AEM Asset users,

 

We would like to associate a source image(s) that were used in multiple pdf files.  We would like to avoid duplicating the source file in separate sub-folders for which the images was used in the multiple pdfs.  Please advise AEM Assets best practices in doing so, that would allow a user to navigate quickley to the associated assets used in a pdf.  Additionally if edits were made to the pdf, how to keep up with these relationships automatically.

 

Thank you.

Suzanne

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Best answer by David_Fischer92

I would recommend using the Relate functionality within AEM where you can link assets together.  In this instance you can mark the one image regardless of where it lives as the Source asset and the others as the derived assets.  When you go into the asset properties you'll be able to directly click on a link to that source or derived assets. https://experienceleague.adobe.com/en/docs/experience-manager-65/content/assets/managing/related-assets#:~:text=Adobe%20Experience%20Manager%20Assets%20lets,that%20share%20certain%20common%20attributes.

 

Unless the image in the PDF is referencing a dynamic media URL for the image (or some other type of asset CDN) rather than using the actual binary file I don't know of way to update that automatically in the derived assets.

3 replies

David_Fischer92
David_Fischer92Accepted solution
Level 3
April 30, 2024

I would recommend using the Relate functionality within AEM where you can link assets together.  In this instance you can mark the one image regardless of where it lives as the Source asset and the others as the derived assets.  When you go into the asset properties you'll be able to directly click on a link to that source or derived assets. https://experienceleague.adobe.com/en/docs/experience-manager-65/content/assets/managing/related-assets#:~:text=Adobe%20Experience%20Manager%20Assets%20lets,that%20share%20certain%20common%20attributes.

 

Unless the image in the PDF is referencing a dynamic media URL for the image (or some other type of asset CDN) rather than using the actual binary file I don't know of way to update that automatically in the derived assets.

    Adilos-Cantuerk
    Community Advisor
    Adilos-CantuerkCommunity Advisor
    Community Advisor
    May 2, 2024

    Depending if those files were made with InDesign - you can upload the InDesign file and the referenceResolver will list all images that are within this InDesign file, as long as they are also in AEM Assets, within the dependencies tab (within properties). In addition, you could alwas use the manual process of relating files with one another, but this is a lot of work depending on how many images you have in these PDFs.
    The InDesign file on the other hand is able to do that in an instance - and updates its dependencies as well when an asset expires or moves to a different folder.

      diksha_mishra
      Community Advisor
      diksha_mishraCommunity Advisor
      Community Advisor
      May 6, 2024

      @sos Did you find the suggestions from users helpful? Please let us know if more information is required. Otherwise, please mark the answer as correct for posterity. If you have found out solution yourself, please share it with the community.

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