How to hide OOTB workflows and show only my project workflows in create->workflow in sites.html for pages in AEM 6.5 for user group

[divyas70997717]

 Hi,

I have to hide all OOTB workflows and show only my project workflows in create->workflow in sites.html for pages for specific user group in AEM 6.5.

I have tried ACL. i denied permission for all workflows inside var/workflow/models and gave allow for only project workflow folder. While doing this, i am able to see some of the OOTB workflows are hidden in the dropdown option but still i can see the following workflows. I am not able to hide these.

Activation model

Approve for adobe campaign

Launch review

Publish example

Publish for adobe campaign

Request for activation

Request for deactivation

Request for deletion

Request for deletion w/o deactivation

Request to complete move operation

Scene7: reprocess assets

How to proceed with this.

Thanks in advance.

Divya

[berliant · Accepted solution]

You can "hide" a workflow by adding Workflow:WCM tag.

[divyas70997717]

I hope this method will hide the workflows for every user groups. I want to hide for only specific user group.

[Jörg_Hoh]

In that case you need to work with ACLs on the workflow models.

[divyas70997717]

Since i am not able to hide some of the OOTB workflows in useradmin, i tried adding direct deny permission to that particular workflow in http://localhost:4502/security/permissions.html/principal/everyone.

eg: /var/workflow/models/activationmodel - deny. But i was not able to add this particular entry.

[Jörg_Hoh]

what you mean with "I was not able to add this particular entry"? Why wasn't it possible?

[arunpatidar]

you can write a clientlibs for below page to make an ajax request to check the user and hide dropdown options based on response.

http://localhost:4502/mnt/override/libs/wcm/core/content/common/startbulkworkflows.html?item=%2Fcont...

[Mohan_BMS]

ACL deny is working only for folder and not all OOB workflows are organized in folder. Is there a way to organize workflow models in folder so that we can handle them ACL - deny.