Your achievements

Level 1

0% to

Level 2

Tip /
Sign in

Sign in to Community

to gain points, level up, and earn exciting badges like the new
Bedrock Mission!

Learn more

View all

Sign in to view all badges

Have the option to disable auto-unpublishing of assets when they expire in AEM

Avatar

Avatar
Give Back 3
Level 3
mikeetiuPH
Level 3

Likes

34 likes

Total Posts

37 posts

Correct reply

0 solutions
Top badges earned
Give Back 3
Give Back
Boost 25
Boost 10
Boost 5
View profile

Avatar
Give Back 3
Level 3
mikeetiuPH
Level 3

Likes

34 likes

Total Posts

37 posts

Correct reply

0 solutions
Top badges earned
Give Back 3
Give Back
Boost 25
Boost 10
Boost 5
View profile
mikeetiuPH
Level 3

09-06-2021

Request for Feature Enhancement (RFE) Summary: Have the option to disable auto-unpublishing of assets when they expire in AEM
Use-case: We don't want assets to get unpublished when they expire because it will cause broken images appearing in our website
Current/Experienced Behavior: When the out-of-the-box expiration field in AEM is used, an expired asset gets automatically published
Improved/Expected Behavior: Have the option to disable auto-unpublishing of assets when they expire in AEM
Environment Details (AEM version/service pack, any other specifics if applicable): AEM Cloud
Customer-name/Organization name:  
Screenshot (if applicable):  
Code package (if applicable):  
4 Comments

Avatar

Avatar
Give Back 10
Employee
Akash_Kapoor
Employee

Likes

30 likes

Total Posts

26 posts

Correct reply

4 solutions
Top badges earned
Give Back 10
Give Back 5
Give Back 3
Give Back
Boost 5
View profile

Avatar
Give Back 10
Employee
Akash_Kapoor
Employee

Likes

30 likes

Total Posts

26 posts

Correct reply

4 solutions
Top badges earned
Give Back 10
Give Back 5
Give Back 3
Give Back
Boost 5
View profile
Akash_Kapoor
Employee

15-06-2021

Hi @mikeetiuPH ,

 

Thanks for proposing the idea but seems this would be actually conflicting with the actual idea of asset expiration which is directly related to the licensing of the asset. Please refer to [1] which cleary states : "Asset expiration is an effective way to enforce license requirements for assets. It ensures that the published asset is unpublished when it expires, which averts the possibility of any license violation. A user without administrator permissions cannot edit, copy, move, publish, and download an expired asset."

Let us know if you have any additional questions on the same.

[1] https://experienceleague.adobe.com/docs/experience-manager-cloud-service/assets/manage/drm.html?lang...

Status changed to: Needs Info

Avatar

Avatar
Give Back 3
Level 3
mikeetiuPH
Level 3

Likes

34 likes

Total Posts

37 posts

Correct reply

0 solutions
Top badges earned
Give Back 3
Give Back
Boost 25
Boost 10
Boost 5
View profile

Avatar
Give Back 3
Level 3
mikeetiuPH
Level 3

Likes

34 likes

Total Posts

37 posts

Correct reply

0 solutions
Top badges earned
Give Back 3
Give Back
Boost 25
Boost 10
Boost 5
View profile
mikeetiuPH
Level 3

23-06-2021

@Akash_Kapoor  - but would that mean it's better to break someone's website? I submitted this as an enhancement because no one can really use the OOTB expiration field because it automatically un-publishes the asset. Our stakeholders don't want that to happen. If an asset expires, it's up to them to manually unpublish the asset and replace it with a new asset 

Avatar

Avatar
Give Back
Level 1
ScottB-LA
Level 1

Likes

0 likes

Total Posts

2 posts

Correct reply

0 solutions
Top badges earned
Give Back
View profile

Avatar
Give Back
Level 1
ScottB-LA
Level 1

Likes

0 likes

Total Posts

2 posts

Correct reply

0 solutions
Top badges earned
Give Back
View profile
ScottB-LA
Level 1

24-06-2021

Thanks for the link. Having worked with AEM (and CQ before that) we understand how it works.

 

Specifically, because of the auto-unpublish, using the OOTB expires functionality is almost useless for both us (Accenture internal AEM implementation and our clients. In working with AEM for the last 8 years, I have never had a client that was able to live with having pages break when an image expires. For clients that want to use rights management capabilities, we've had to implement a custom expiration solution because we can't just have pages break when an image expires and then have to go back and fix them. All we're asking for is the ability control whether to unpublish images automatically or not based on some configuration (e.g. auto-unpublish = on/off) would solve for this. While we understand the risk of unlicensed content, we have to balance that against the poor experience and brand reputation of broken images on web pages.

 

We currently have to implement a custom expiration field, create a custom search predicate to look ahead to assets about to expire, and implementing all the other "expires" functionality such as making it so a user without administrator permissions cannot edit, copy, move, publish, and download an expired asset for our custom field.

Avatar

Avatar
Establish
Community Manager
kautuk_sahni
Community Manager

Likes

1,357 likes

Total Posts

6,842 posts

Correct reply

1,150 solutions
Top badges earned
Establish
Coach
Originator
Contributor 2
Contributor
View profile

Avatar
Establish
Community Manager
kautuk_sahni
Community Manager

Likes

1,357 likes

Total Posts

6,842 posts

Correct reply

1,150 solutions
Top badges earned
Establish
Coach
Originator
Contributor 2
Contributor
View profile
kautuk_sahni
Community Manager

10-08-2021

@akashk22786878 can you please look at this Idea and review it? Do we need more information for this one?