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Add an ability to "Replace a file" from the asset's properties page

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Level 1

5/18/23

Request for Feature Enhancement (RFE) Summary:

Content managers need an ability to "Replace a file" from the asset's properties.

We implemented an override for them (pictures attached). In future we'd like to have this feature as Out-of-the-box functionality.

Use-case: Content manager creates an asset's language copy, then "Reveal in Asset", then goes to the asset's properties and need to Replace the original file by translated version of file, having stored it on local computer with different name.
Current/Experienced Behavior:

Content manager can update an asset's file by one of the 2 ways:

  1. Create a Version:
    Open the folder in the DAM. Find his/her asset file. Select it and click on the "+ Create" button, then select "Version" button.
  2. Replace an original file OR Create a version:
    Save a future image with the SAME name as an original asset's file in the DAM. Drag and drop the future image to the DAM. System suggests "Create a version" or "Replace".
Improved/Expected Behavior:

User Story:

As a Content manager, I want to be able to "Replace a file" from the asset's properties to avoid walking through assets listing and files renaming.

 

Acceptance criteria:

  1. Content manager can update an asset's file from the asset's properties by uploading the file from his/her local computer.
  2. Content manager can choose 2 options: "Create version" or "Replace".
  3. If "Replace" option is selected, AEM saves the file to the same directory and automatically rename uploaded file to the same name as the original asset (original file is deleted).
  4. If "Create version" option is selected, AEM creates a version of the file (original file is saved).
  5. Uploading file with different extension than original asset is not uploaded and the error is displayed.
  6. The button "Replace file" is displayed on menu above asset properties page.
Environment Details (AEM version/service pack, any other specifics if applicable): AEM Managed Services, v6.5.14
Customer-name/Organization name: Veeam Software
Screenshot (if applicable):

We implemented an override for Content managers:

Step 1_Replace file.pngStep 2_Select a file.pngStep 3_Create an option.png

Code package (if applicable):  
8 Comments

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Administrator

6/1/23

@polina-abramova 

Thanks for proposing this idea
 
This has been reported to the engineering under the internal reference ASSETS-25160. The product team will triage this request to verify feasibility based on the prioritization model. This post will be updated according to the Jira request status.
Status changed to: Investigating

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Level 1

6/5/23

@alext79299363 hi! Sure.

In reality, we have the following Use-case how Content Managers work with assets:

> Content manager creates an asset's language copy, then "Reveal in Asset", then goes to the asset's properties and need to Replace the "original" file by "translated version" of the file, having stored it on local computer with different name.

So, whenever a Content Manager needs to replace an asset or create a version, he/she has a direct link to this asset.

But, currently, it's impossible to update the file from the asset's properties and they need to get back to the assets-listing, search their file though the omni-search and replace it from the listing (that's quite inconvenient).

 

As a result, we have 2 use-cases how a content manage needs to update the asset: from the omni-search and from the asset's properties.

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Level 1

12/14/23

We have a finding here with this function and I'd like to know if this works as designed...

Following scenario:

  • the editor uploads a file with the same name as an existing (published) file and then clicks on 'Replace'
  • then moves the new file to have a new name
  • then publishes the new file

In that moment both files are published and the editor has no possibility to get rid of the old published file as there is no connection between old file and new file.

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Level 1

12/15/23

@AlexanderBethke hello!

Sorry, I didn't get your proposal. It sounds like a different behavior from what I described in the task's description.

We asked for a function that will allow Editor to replace the current asset's file to another file from the asset's properties.

 

Business case: 

There is a landing page on /en locale where the file is attached and available for the end-user to read (e.g. https://www.veeam.com/wp-ransomware-trends-executive-summary-europe.html ).

Editor needs to create a language copy of the Page and the related asset's file, so that the landing page is displayed on /de locale with the translated file to /de (e.g. https://www.veeam.com/de/wp-ransomware-trends-executive-summary-europe.html ).

 

In reality, we have the following Use-case how Content Managers work with assets:

> Content Manager creates an asset's language copy, then "Reveal in Asset" (Out of the box solution that leads to the Asset's editor), then goes to the asset's properties and need to Replace the "original" file by "translated version" of the file, having stored it on local computer with different name.