Sharing of Proog for Light and Contributor users

FEATURE : As a light/contributor/standard user (Reviewer and/or Approver), I want to be able to tag in a comment another user who is not in the workflow. This person should then be able to comment the proof but not make any decision

 

Currently, in Adobe Workfront Proofs, users can only tag (@mention) individuals who are already explicitly added to the workflow (as a Reviewer or Approver).

If a project team member needs quick input, clarification, or a second opinion from a colleague who is not part of the pre-defined workflow, they cannot bring them into the proof directly via a comment. Instead, the user has to manually reach out via email/chat, export screenshots, or request an administrator to modify the workflow and assign permissions—all of which creates friction, delays feedback loops, and disrupts collaboration.

 

Business Impact & Benefits

• Accelerated Review Cycles: Eliminates bottlenecks caused by rigid workflows, allowing ad-hoc subject matter experts to weigh in quickly without administrative overhead.
• Improved Cross-Functional Collaboration: Bridges the gap between core project teams and wider stakeholders who only need visibility or light input.
• Maintained Governance: Preserves the integrity of the formal approval process since non-workflow invitees can only comment and cannot make binding decisions.
• Enhanced User Experience: Reduces manual workarounds (like screenshots and external messaging), keeping all feedback centralized within Workfront.