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May 23, 2024 1:42 PM UTC
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Lock the task status when reaches the Complete status

Could you let me know if there is any way to lock the task or issue status once it reaches the Complete stage? Preventing users from re-opening completed tasks is critical for audit purposes.

 

Alternatively, a task or issue could be re-opened, but it would automatically trigger a notification or require approval.

2 replies

JustinRenteria2
Level 6
May 23, 2024 7:59 PM UTC

You could create a Project repository for these tasks / items. Simply move them to the repository once  they're complete.  Just set the repository Status = Complete after the move to ensure no one can edit the tasks/items.  

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KatherineLa
Community Advisor
Community Advisor
May 24, 2024 2:36 PM UTC

With standard WF functionality, I don't believe there's any automatic way to accomplish this. If I had to do it by hand, I could update the sharing settings on the Task/Issue to only allow View access to the original assignees, revoking the Contribute/Manage access they had previously. 

 

If Fusion is an option, then you could do that as I described above using the closure of the task/issue as the trigger for the scenario. I have one like that in my instance that detects the closure of an Issue to auto-convert it to a Project, and then I reset sharing security on the originating issue so no-one can make edits there instead of the project. 

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