Adobe Workfront General

Applications are now open for the Adobe Workfront Champion Program, inaugural class of 2025/2026! We’re looking for highly skilled and passionate Workfront customer/partner practitioners. The application window will close on June 10th. Don’t miss this chance to elevate your impact, build your brand, and become part of an elite group of Adobe advocates. Apply today: https://event.adobe.com/2025championapp-Workfront?trackingid=X6FJHGWG ICYMI: The recording from our May 15th informational webinar is on this blog page: https://experienceleague.adobe.com/en/docs/events/learn-from-your-peers-recordings/adobe-champion-application. Lots of information on the program, what it’s like to be an Adobe Champion, and tips for submitting your application. Good luck!

We are thinking of JumpSeat.io to integrate with Workfront to help the new users with Guides and wayfinders.  anyone aware of it? and how efficient is it with Workfront? any drawbacks or better tools to similar to JumpSeat?

Each month, teams across Adobe Workfront host FREE webinars, interactive workshops, customer panels, and open Q&A sessions on various topics for System Administrators.   If you want to learn best practices, ask questions and collectively brainstorm solutions, or connect with other system administrators to build your network, sign up for one or all of the following events: June 5 at 10:00 a.m. PT - Wake Up With Workfront: Optimize to Elevate. Auditing and Aligning your Adobe Workfront InstanceJune 6 at 9:00 a.m. PT – Admin Chat for Marketing & Creative June 10 at 8:00 a.m. PT – Admin 101: Getting Workfront Data June 10 at 9:00 a.m. PT - [Workfront AMA] Ask Me Anything about Adobe Workfront Certifications - this is a "reddit-style" text thread hosted on the Community by two Workfront Community Advisors! June 12 at 8:00 a.m. PT – The Workfront Fusion Fix: Ericsson’s Smarter Way to Unlocking True Event Costs

First and foremost, a huge thank you to Matt Mitchell @mattmi3 from the Product team for sharing his expertise around what Data Connect is and how it can be used to access Workfront data and provide visibility to drive business decisions! If you weren't able to attend today's workshop - we've got you covered. A short summary and resources from the session (slide deck and recording) are published below: Slide deck PDFWorkshop recording   Summary and resources from the chat: What is Data Connect? A secure and scalable solution that provides business insights by connecting Workfront data to visualization tools like Tableau, Power BI, Domo, and Looker. It is included in the Ultimate package, but available as an add-on ($) for those on Prime and Select. Reach out to your Account team for more information. While we aren’t able to provide you with a test drive (at least right now) to play around, you can always reach out to your Account team to see if they can he

Our marketing department structure was redone into 5 centers of excellence (COEs) about a year ago. Currently, only 1 of the COEs uses Workfront as their project management software. We are beginning a transition into all COEs having Workfront, as well as incorporating the Planning tool. I'm just curious if anyone has transitioned from one group using to several, with possible "groups" created to privatize certain projects specific to one COE. If so, what are the challenges you had and what can we think about when planning the license structure and user setup. 

Huge thanks to @andywat and the Adobe Workfront Product team for joining today’s webinar and sharing their expertise around Workfront Planning!  If you’re just getting started with implementing Workfront Planning, consider a team-first approach rather than enterprise-wide implementation to help with adoption efforts  Federal vs State Model: Set up a governance strategy where teams (states) adopt Workfront Planning autonomously within guided parameters, rather than waiting for complete enterprise-wide (federal) implementation   Key Benefits of Team-First Approach: Faster adoption, reduced resistance, built-in evangelists, lower support burden for admins, and real-world feedback to inform enterprise-scale design decisions  If you missed our session, we have links to the slide deck, recording, resources, and summarized Q&A below.  Slide Deck PDF  Recording  Link to register for the June 26 event  Looking for more? Here are some additio

 First and foremost, a huge thank you to Erika and Brooke from the Adobe Software Development Team for taking the time this morning to share their expertise and recommendations around upgrading Fusion scenarios to Event Subscriptions V2. If you weren't able to attend, you're in luck - below are links to the slide deck and recording, along with a short summary of what was explained: Slide Deck PDF Workshop Recording Resources and Recommendations: Review the documentation on event subscriptions V2 changes to understand all potential impacts, as today’s session only covered the 2 biggest changes.  Only scenarios that start with Adobe Workfront watch events module or custom webhook modules need to be migrated; Workfront planning watch events modules are already on v2 All new subscriptions created after the 25.2 release (April 10, 2025) are created as Version 2. The two major changes in V2 are multi-select fields will always return as arrays (eve

Are you passionate about Workfront and eager to share your expertise with the community? The Adobe Champions Program recognizes our most knowledgeable and passionate practitioners—those who help drive product adoption by:Sharing technical expertise, best practices, and strategies with the broader customer community.Collaborating with Adobe teams through product feedback, beta testing, and roadmap discussions. Each year, 40 Champions are selected through a rigorous application and review process across key Adobe Experience Cloud products, including Adobe Marketo Engage, Adobe Analytics, and Adobe Experience Manager, and new this year Adobe Workfront, Adobe Commerce, and Adobe Experience Platform. Join our live webinar to learn more about the program, benefits, selection process, and how to make your application stand out.Date: Thursday, May 15, 2025Time: 9am-10am PSTRegistration: https://engage.adobe.com/Champion_applications.html The application window for new 2025-2026

The WUG SoCal Chapter is back for another event in June, and this time, we're bringing to you one of the hottest topics in tech - AI. 🔥🔥  In addition to networking with local peers in your area 🌴, this 45-minute virtual event will feature a lively, fast-paced, and energetic debate (imagine a mix of 'The View' and 'Pardon the Interruption') focused on Workfront AI, covering everything from the latest features and trends to strategies for overcoming AI approval challenges in your organization. Think of it as an unfiltered, completely open forum where you can ask others your burning questions, express what you're most excited about, and get real talk from others in your industry. We’re excited for you to bring your perspective to the table.  Register here: https://workfront-augs.adobe.com/e/mndtdz/

It looks like Workfront rolled out a new Search interface without alerting us of the change in the release notes (not good).  Anyone having issues with this search interface?  When I switch over the the Advanced Search option in the interface it crashes my browser.  Wish they would iron out all the bugs in these updates prior to them being rolled out to the user base. 

Interested in how to implement Workfront Planning and scale the solution across your organization for a holistic view of every stage of work? Our Adobe Product Managers, @soniaespejo and @vazgen_babayan presented an in-depth introductory session on Workfront Planning, where they shared how this feature can provide comprehensive visibility into the operational details of your organization.    NOTE: We had an issue with our event recording, but Vazgen re-recorded his demo for us. Linked below! The good news is that we have their slides, along with all of the fantastic Q&A and chat that was posted during the event:  Slide Deck PDF (slides shared by Vazgen/Sonia)  Generic slides with events and resources    Chat engagement / Q&A  Vazgen’s Excel Template Example – attached (this is just an example how you can import Record Types into Workfront Planning.  For more information, check out the article on how to create Record Types

Hello from your “On-Demand Workfront CSM” @cynthiaboon! Interested in using Workfront Boards but aren’t sure where to start? The easiest way to start is with the pre-built templates!   Check out the video here!  Here’s an article that provides step-by-step instructions.  Create a New Board with a Template  You can always customize your Boards, but if you want to get started quickly, here are each of the templates and the columns that are included.  Retro  The following columns are provided on the Retro Template: What went well? What could be improved? Who should we celebrate? What can we do to move faster?  Kanban  The following columns are provided on the Kanban Template: Backlog, New, In Progress, Complete, and On Hold. You can add new columns and rename or delete the default columns.  Basic  Three default columns are provided on the Basic Template. You can add new columns and rename or delete the default columns.&n

What are questions you put in your "Help Support" section. Some items I have thought about are below: ReportingView/Layout/Menu/FilterFormGroup/TeamTechnical Issues Any other recommendations?

Thank you all for joining today’s Customer Success Workshop, Mastering Email Notifications in Adobe Workfront! In this 1-hour interactive session, we discussed the different notification types available in Workfront, key email notifications, best practices for managing them, and actionable recommendations to help you and your team stay informed without feeling overwhelmed. If you have an additional tips to share or question to ask, reply to this post! If you weren't able to attend live, no worries - watch the on-demand recording and download the slide deck below:  Slide Deck PDF Workshop recordingAnd here's a quick summary of the tips and resources that were shared in the chat: Uncheck the box for "Send emails from Workfront when a comment is made on a proof" via Setup > Email > Review and Approval to avoid duplicate notifications. Over communicate initially so as not to miss notifications then instruct users to use the email footer option to tu

Hi all I'm a newly appointed system administrator for our Workfront instance, which has been in use for over a decade.  We are looking to overhaul our configuration and eliminate any unnecessary technical debt.  However, we have been cautious about making changes due to concerns about the potential impact on our existing data, including historical information, permissions, reports, groups, teams and more.  If someone has been through something like this and has any suggestions, lessons learned, be careful when..., etc.  please let me know.   Thank you!

Hello -  I wanted to see if anyone in the Community has the AI Assistant turned on in their instance. Have you found it useful? Is there anything to look out for when turning it on?  Thanks! 

Hi everyone, I’m an admin preparing to host our first meeting with all our Project Managers. The goal is to gather their feedback and share some tips to help drive adoption within their respective teams. I’d love to hear from this community—what are some strategies or tips that have been particularly effective in encouraging team adoption in your experience? Thanks in advance for your insights!

I'm reaching out to this amazing community to see if anyone has experience integrating Workfront and AEM Assets with any of the Pega products, particularly Pega's Next Best Action Designer (NBAD). We're starting to explore ways to streamline our marketing operations and enhance our customer engagement strategies by leveraging the capabilities of both Adobe and Pega platforms. We're particularly interested in understanding the following:Integration Best Practices: What are the best practices for integrating Adobe Workfront and Adobe AEM Assets with Pega NBAD?Technical Challenges: What technical challenges did you encounter during the integration process, and how did you overcome them?Use Cases: Are there any specific use cases or success stories you can share where this integration significantly improved your marketing or customer engagement outcomes?Tools and Resources: What tools, resources, or documentation were most helpful during the integration process?Any insights, expe

We are currently using automated proofs for a project.  There are approximately 60 proofs in this project.  It is set up in 2 stages (Stakeholder review-).  Stage 2 goes to our Agency for edits.  Wondering if a Basic Proof workflow would make more sense. What are best practices for using Basic Proof and using Automated Proof 

In this Issue:   View our Adobe Summit compilation  The Workfront User Group Program is live Watch our new video series on using Groups vs. Teams Register for our free upcoming Workfront events  And much more!  What’s new in Adobe Workfront?  Adobe Workfront Q2 25 Release: New enhancements to custom forms logic, desktop proofing viewer, proofs in the Workfront mobile app, and more. For an in-depth description of all release notes, please click the individual categories below:  Administrator Enhancements: Improvements to custom forms logic and expressions added to calculated custom fields. Document Management Enhancements: Updates to the Desktop Proofing viewer and editing multiple documents at once in a document report.  Mobile Enhancements: Enhancements to proofs in the iOS mobile app. Project Enhancements: Improvements to project comments when editing in the 'Edit Project' box Reporting Enhancements: Updates to document approval and decisi

I've received a handful of questions around identifying custom forms / custom fields that aren't being used, so I thought I'd share the text mode you can use to help with cleanup efforts.EXAMPLE #1: Which custom forms are no longer used? Can they be deactivated, or if never used, deleted? Custom Form report​Show any project custom form that is not attached to a template and is not attached to a project created in the past year​​Can be modified to work for tasks, issues, etc.​Can be modified for different time framesIMPORTANT: If a custom form is deleted, all historical data with that form is also deleted.  EXISTS:A:$$EXISTSMOD=NOTEXISTS EXISTS:A:$$OBJCODE=PROJ EXISTS:A:entryDate=$$TODAY-1y EXISTS:A:entryDate_Mod=gt EXISTS:A:objectCategories:categoryID=FIELD:ID EXISTS:A:objectCategories:categoryID_Mod=cicontains EXISTS:B:$$EXISTSMOD=NOTEXISTS EXISTS:B:$$OBJCODE=TMPL EXISTS:B:objectCategories:categoryID=FIELD:ID EXISTS:B:objectCategories:

Conditional formatting allows you to customize how information displays on a report. You can make information stand out by making the text bold or highlighting a field. You can use conditional formatting for a variety of things-for example, making a task appear in red when the progress status is late or highlighting in gray all of the project planned completion dates that fall in the current quarter. This week we discuss how to use conditional formatting, using the example of comparing dates. Learn more, here! ------------------------------ Kara Trapp Manager, Modern Work Enablement - Customer Programs Workfront ------------------------------

Thank you all for joining today’s Customer Success Workshop, Using Workfront Reports to Guide Your Spring Cleanup Efforts. While cleanup is not a one-and-done activity, hopefully this session provided you with actionable recommendations to get started or formalize a process to ensure it gets done!  If you weren't able to attend live, no worries - watch the on-demand recording and download the slide deck below: Slide Deck PDF Workshop RecordingAnd here's a quick summary of what was shared in case you only want the highlights:Cleanup is critical for simplicity, compliance, performance and scalability Best practices for system cleanup - limiting the number of users who have access to create objects, turn off settings so that users can't create projects without a template or copy projects, form a governance group to meet and discuss things like naming conventions, policies around archiving or deleting work, and moreAreas to cleanup with example reports - projects, tasks

Hey everybody! It’s me, your “On-Demand Workfront CSM” and I’m back with another Top 3 Video!  This time let’s talk about Blueprints. You’ve probably heard me say that Blueprints are the shortcut to your “Workfront work” but what are the other ways to use Blueprints to fast track your enterprise needs?  Check out the video here!  If you want to experiment first before you install anything in Production, no worries!  Just play around with them in your Sandbox Preview environment first.  Interested in the latest Blueprints?  Blueprint Released: Workfront Training for New Users  Blueprint Released: People Manager Dashboard  Full list of available Blueprints  If you like learning about new ideas and creative approaches, then don’t forget to register for our upcoming workshops our Experience League Events page. We hope to see you soon! 

Each month, teams across Adobe Workfront host FREE webinars, interactive workshops, customer panels, and open Q&A sessions on various topics for System Administrators.   If you want to learn best practices, ask questions and collectively brainstorm solutions, or connect with other system administrators to build your network, sign up for one or all of the following events:   May 7 at 8:00 a.m. PT – Mastering Email Notifications in Adobe Workfront May 8 at 8:30 a.m. PT – Ask Me Anything: Workfront Proof (hosted by 3 Community Advisors, text-only)  May 9 at 9:00 a.m. PT – Connect: Admin Chat for Marketing & Creative May 13 at 8:00 a.m. PT – Admin 101: Getting Users to Use Workfront May 14 at 8:00 a.m. PT – Preserving Your Fusion Scenarios During the Event Subscriptions V2 Upgrade May 15 at 9:00 a.m. PT - Level Up with Adobe: How to Apply and Stand out as a Champion May 19 at 6:00 a.m. PT