Skip to main content
DaveWi5
Level 2
December 18, 2024
Solved

How can I tell where a file is stored within a project in Workfront

I can easily search and find files in WF, but how do I tell where that file is stored within a project? For instance, which project folder, task, etc?

 

Thanks,

Dave

KellieGardner
KellieGardnerAccepted solution
Community Advisor
December 20, 2024

We are getting there 🙂 Here is what I get, it's giving me the url path folder name and not the actual name of the folder.

 


So sorry. I forgot to edit the text I posted.

 

displayname=Folders listdelimiter= listmethod=nested(Folders).lists textmode=true type=iterate valueexpression={name} valueformat=HTML
View in thread

17 replies

KellieGardner
Community Advisor
KellieGardnerCommunity Advisor
Community Advisor
December 18, 2024

If you are trying to see where the file is just by using the search bar you will be limited to what is shown on the results page (that's driven by the UI setup in place by Adobe/Workfront). Once you click on the document, you should be able to see breadcrumbs in the top left of your screen that shows you where the document is.

 

Additionally, you can run reports that will show the task, project, etc information.

Translate
    DaveWi5Author
    Level 2
    December 19, 2024

    The breadcrumbs aren't there, it only shows the project name, vertical divider and the name of the file. It's doesn't show the folder name(s). Is that a setting that our admin needs to turn on?

    Translate
    Srinija_N
    Adobe Champion
    Srinija_NAdobe Champion
    Adobe Champion
    December 20, 2024

    I dont think there is an option to enable or disable the Breadcrumb view.

    Translate
    Srinija N
    Srinija_N
    Adobe Champion
    Srinija_NAdobe Champion
    Adobe Champion
    December 20, 2024

    In Fact, you can create a Document Type report with all the Project name, Task Name, Issue Name, Portfolio, Program, Template, Iteration etc fields you require. This way you will be able to know from where exactly that document is coming from/stays in.

     

    If this is helpful, Please mark this as 'correct reply' to help the other community members.

    Translate
    Srinija N
    DaveWi5Author
    Level 2
    December 20, 2024

    Thanks for trying to help. This won't help me as I can't pull a report every time I need to know where a document is located. I really need those breadcrumbs so I can go straight to the folder/task. I'm really surprised those aren't available. I used them all the time when we were using inmotion. Thanks again.

    Translate
    Srinija_N
    Adobe Champion
    Srinija_NAdobe Champion
    Adobe Champion
    December 20, 2024

    No need of creating the report everytime. You can create it once and pin it on your Navigation bar for easy access.

    Translate
    Srinija N
    AlexRose69
    December 22, 2024

    Hi Dave!

     

    To find where a file is stored in Workfront, just open the file details – it will show the project, task, or folder it's linked to.

    Translate
    DaveWi5Author
    Level 2
    December 23, 2024

    Not the way ours is set up. It doesn't. It's not in the detail information and expanding the breadcrumbs doesn't show anything more than the "less" view shows. I get project and document name and that's it.

    Translate
      Avon_Gareth
      New Member
      February 5, 2025

      Hi - I have exactly the same issue and would love this to get resolved so that by default you see the full location of a document in breadcrumb.

       

      Does anyone know if this is on the Workfront roadmap to get implemented?

      Translate
      Terms & ConditionsAccessibility statement

      Loading footer...