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Heather_Cleveng
Level 2
April 17, 2013
Solved

Removing Emails from Sales Insight

  • April 17, 2013
  • 10 replies
  • 3289 views
Hi-

I am finding it difficult to clean up our Sales Insight email template list. When I navigate to the approved email in Marketo and click edit, the Sales Insight checkbox is not checked.  I figured it would be as simple as unchecking it.  Can someone explain the steps for removing an email from our Sales Insight list, please?
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Whoa, I know exactly what's going on here. You're looking at Salesforce email templates. Anytime someone sends an email via Sales Insight (whether within SFDC or with the Outlook plugin), the default Marketo behavior is to also create a SFDC email template. I confirmed this with Marketo when I discovered thousands and thousands of templates that were created (and are still being created) every time one of our reps sends an email with the Outlook plugin.

I think that's ridiculous product behavior, so I created an idea to be able to turn it off here: https://community.marketo.com/MarketoIdeaDetail?id=08750000000IaaLAAS

If you were to attempt to send an email via Sales Insight within SFDC, I'm sure your template wouldn't show up on your list (screen shot below). If you don't want those SFDC templates available for your reps, you'd have to deactivate them from within SFDC.

Make sense?


10 replies

A
Anonymous
April 17, 2013
How about unapproving the email? That's what I do and it works just fine.
A
Anonymous
April 17, 2013
Actually, the problem may be that you are looking at a draft of the Sales Insight email that has not been approved and therfore the unchecked Publish to Sales Insight field has not yet taken effect.  Try approving the email if it has a draft and see if that removes them from the template list.
A
Anonymous
July 7, 2015

Thanks Elliott, this is the answer that worked for me!

H
Heather_ClevengAuthor
Level 2
April 18, 2013
Unapproving, approving or reapproving have not worked. I am thinking that maybe it is a within a global setting selected when Sales Insight was originally setup.   The following is an example:
 
Here is the email showing up in the SDFC template selection window:
 

And here you can see in Marketo that it isn't approved, it isn't being used in a campaign and it isn't published to Sales Insight:


I feel like I must be missing something simple.
A
Anonymous
April 18, 2013
Sorry for this stupid question, but is there another email with the title "021113 Quarter Four Results" without the underline between the "3" and "Q"?
H
Heather_ClevengAuthor
Level 2
April 18, 2013
Please, ask questions!  You are trying to help.  

This is the one and only email named anything close to this email name.  I searched across Marketo and not just in the Design Studio.
A
Anonymous
April 18, 2013
One more dumb question - did you reload the Sales Insight page in SFDC after you unchecked the Publish to Sales Insight field?  If so, your next stop is submitting a case to Marketo tech support.
A
Anonymous
Accepted solution
April 18, 2013
Whoa, I know exactly what's going on here. You're looking at Salesforce email templates. Anytime someone sends an email via Sales Insight (whether within SFDC or with the Outlook plugin), the default Marketo behavior is to also create a SFDC email template. I confirmed this with Marketo when I discovered thousands and thousands of templates that were created (and are still being created) every time one of our reps sends an email with the Outlook plugin.

I think that's ridiculous product behavior, so I created an idea to be able to turn it off here: https://community.marketo.com/MarketoIdeaDetail?id=08750000000IaaLAAS

If you were to attempt to send an email via Sales Insight within SFDC, I'm sure your template wouldn't show up on your list (screen shot below). If you don't want those SFDC templates available for your reps, you'd have to deactivate them from within SFDC.

Make sense?


H
Heather_ClevengAuthor
Level 2
April 18, 2013
Drew, YES!!!! This is exactly what is going on!  After much investigation, I figured that out.  I simply hid the template folder from other users but I was wondering what would happen if I deleted it all together. I was hoping that by deleting the folder, there wouldn't be a place for the automatically created templates to go.  I haven't tested this theory yet.  Also, for our instance, these email templates are being created anytime we send an email with Marketo to a contact in SFDC.  We haven't even fully delployed Sales Insight yet and don't use Outlook!  I don't want to uncheck the email delivered SFDC sync options because we use this information all the time!

Thank you!
A
Anonymous
April 18, 2013
Good call Drew!  I thought that Select a Template screen shot looked weird, but thought maybe it was from a Mac or something.  I agree that it's bizarre that Marketo creates all of those Email Templates and I remember your Idea, which I voted on.  Unfortunately I don't think Marketo product management ever reviewed and/or updated its status (still "New") along with other Ideas submitted around the first of the year due to a glitch in the Community at that time.
A
Anonymous
April 18, 2013
Yep, I'm sure all of our emails are creating templates too, they just get lost among the thousands of them in there. Feel free to test deleting the folder, but I don't believe that will work. Nobody here ever created that Marketo Email Templates folder, so I think the product will do it if it doesn't exist already.

Elliott, I might have to resubmit that idea with the hopes that it gets through. :)
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