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Tara_Rowe
Tara_Rowe
Level 5
June 13, 2017
Question

Original Lead Source

  • June 13, 2017
  • 3 replies
  • 5581 views

Our lead source is always a hot topic. I have set up a rule for when it is changed in SFDC and we get 50-100 day from merging records and the appropriate lead source not being selected. It has become unmanageable. We had our SFDC admin add Original Lead Source to the Lead and Contact but it is not pulling it in and is still causing errors. Weekly I have to take our closed deals "WON" and check them in the Opportunity Influence Analyzer to check for MOB and MIB. We do not have RCE set up properly and hope to in the next few months for attribution. More wonder if anyone has some tricks through Marketo with Smart Campaign that might help or a way to report on it without RCE.

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3 replies

A
Anonymous
June 13, 2017

Hi Tara,

Can you provide a bit more info about the rule in SFDC and how that is working? Also, how do you define Lead Source? Do you define it as the conversion point (form, list import, etc.), or the referral (AdWords, LinkedIn, etc.)?

Much like many things in Marketo, there are a number of ways to approach this challenge. We usually recommend a phased approach to getting your attribution in a good place; similar to a crawl, walk, run type of approach. Those steps would all be dependent upon the answers to the questions above.

Thanks!

Drew

Tara_Rowe
Tara_RoweAuthor
Level 5
June 15, 2017

Unfortunately we have no permissions in SFDC to see any back end rules, we only have basic permissions. We have many lead sources which can be Digital Ads, Live Chat, Web Forms, Website, Called Sales, Emailed Sales etc... we created the lead sources for our SFDC admin to add into SFDC.

Josh_Hill13
Josh_Hill13
Level 10
June 14, 2017

I've written about this extensively. You have to spend a lot of time with it.

Marketing Attribution Setup Checklist - Marketing Rockstar Guides

ChristinaZuniga
ChristinaZuniga
Level 9
June 14, 2017

Sounds frustrating! Specifically around the merged records, are those records being merged by people or some sort of tool? If it's a tool maybe there's a setting that can be changed to pull in the correct lead source. If it's that a bunch of people, like BDR/Inside Sales/SDR's have access and they're tasked with merging and they suck at it, then I recommend working with your SFDC admin to figure out who the people are making the wrong selections and fix through training (or worst case, remove the functionality from them if they can't be trusted).

Tara_Rowe
Tara_RoweAuthor
Level 5
June 15, 2017

We have our Sales team merging records as they see them or a SDR team who should be checking in SFDC for duplicates and merge it together. However it seems that has not been adopted as the process yet, so now we have a Sales Rep, SDR and a Data Intern calling out to the same Lead/Contact which is not ideal. We have no budget for a de-dup tool and have to reply on Sales to pick the correct lead source and manually switch when it hits us on our end. Our SFDC admin is aware and put the Original Lead Source in place hoping to solve the issue moving forward.

A
Anonymous
June 15, 2017

Hi Tara,

Based on this response and the above, there are a couple courses to action to take.

  1. We have to get a handle on the duplication issue and prevent them from being created in the first place, since you don't have budget for a de-dupe tool after the fact. Have you examined how duplicates are created in the first place? Is it a sales training issue? Are your lead forms SFDC web-to-lead forms instead of Marketo forms? Let's tackle this issue first. If we can get a handle on this, then we can make sure that the number of duplicates is decreasing instead of increasing and we won't have to keep merging records over and over again.
  2. It sounds like your sales reps and SDRs aren't always choosing the correct Lead Source when merging, which is not surprising. Sales reps and SDRs aren't data stewards, so they shouldn't be given the task of managing data. Do you have an idea of how many duplicates you have in your system? If it's not too many, perhaps you could have the Data Intern work through that merging process, giving them a very specific set of instructions to follow with regards to the Lead Source field. Or, if you have more resources available in Marketo, you could run some duplication clean-up efforts in Marketo, which would give you more control over the Lead Source.

Let me know if you have questions. Thanks!

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