Can you bulk unapprove or archive emails? | Community
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Level 1
March 11, 2026
Question

Can you bulk unapprove or archive emails?

  • March 11, 2026
  • 2 replies
  • 24 views

We have a large number of emails that we’d like to archive or unapprove to avoid accidental sends. Is there functionality in Marketo to do that? 

 

Also, is there functionality to set emails to expire approval after a particular period of time or can you use a workflow to do that? 

 

Thanks in advance for any insights!

2 replies

Level 2
March 12, 2026

Marketo supports Archive folders, which hide old emails and programs from search and selection to reduce accidental reuse, but archiving does not deactivate or unapprove them, so anything in use will still run unless you explicitly unapprove or deactivate it.
There is no native way to auto‑expire email approvals or unapprove assets via a workflow; this can only be done manually or programmatically via the Marketo REST API

SanfordWhiteman
Level 10
March 12, 2026

Depends on how an email is sent and whether we’re talking about timed deactivation regardless of recent activity, or whether it’s okay to “keepalive” a campaign as long as it runs semi-regularly. If a trigger campaign doesn’t qualify anyone for 6mo it’ll be deactivated.

 

Beyond that built-in feature, as Pierre says, you’d need a separate process using the API. For example: add a program tag that signifies “expire campaigns/in this program 6 months after the last time the program was touched.” Use the API to get all the programs with that tag nightly and take call other endpoints to unapprove/deactivate.