Ability to restrict access to certain email templates? | Community
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ailsadempsey
Level 2
November 3, 2020
Solved

Ability to restrict access to certain email templates?

  • November 3, 2020
  • 2 replies
  • 3222 views

Hello,

Is it possible to restrict access to certain email templates in the Email Editor for marketing users? We have a set of email templates alongside an 'In Development' folder in which templates going through bug fixes, design tweaks etc. sit in Design Studio. At the moment all of these are visible to marketing users through the Email Editor. Is it possible to change permissions so only the final email templates (not those in development) appear?

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Best answer by Michael_Florin-2

As far as I can tell, that's not possible.

How about you add something like "in_dev" to the template's names and tell your users not to use these? I think you should be able to communicate these kinds of things to all your users and expect that these guidelines are being followed.

2 replies

Michael_Florin-2
Michael_Florin-2Accepted solution
Level 10
November 3, 2020

As far as I can tell, that's not possible.

How about you add something like "in_dev" to the template's names and tell your users not to use these? I think you should be able to communicate these kinds of things to all your users and expect that these guidelines are being followed.

    A
    ailsadempseyAuthor
    Level 2
    November 3, 2020

    Thanks Michael - that's our current plan but I'd been questioned whether we could look at access as an extra safety net so just wanted to check what's possible. 

    Salytics
    Salytics
    Level 3
    November 3, 2020

    As both you and Michael have mentioned, the best thing to do would be to establish some kind of process with your marketing users. However, if you really want to look at a technical solution, you could consider implementing Workspaces. You could host the templates in one Workspace that is only accessible to your designers. Using the steps to share across Workspaces, your marketing users would then have read-only access to the templates.

    There's pros and cons to using Workspaces (I won't delve into that here) and it can take a lot of work to set up, so I would recommend this as more of a last resort.

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