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aanchal-sikka
Community Advisor
aanchal-sikkaCommunity Advisor
Community Advisor
January 8, 2025
Investigating

Automated Reporting Based on Metadata Match

  • January 8, 2025
  • 2 replies
  • 300 views
Request for Feature Enhancement (RFE) Summary: The proposed feature aims to enable businesses to generate customizable, template-based reports by leveraging metadata criteria for assets stored in Adobe Experience Manager (AEM). These reports can be scheduled for automated generation and distributed to various platforms or teams.
Use-case:

Businesses often need reports filtered based on specific metadata values (e.g., region, asset type, product category). These reports are essential for:

  • Supporting marketing campaigns by identifying suitable content.
  • Generating insights for compliance or governance reviews.

However, manually filtering and compiling this data is time-intensive and prone to errors. Automating this process would save time and improve data accuracy.
Current/Experienced Behavior: We need to manually filter the content after generating reports for all assets.
Improved/Expected Behavior:
  • Report Templates: Admins can create and save report templates with predefined metadata filters.
  • Automated Scheduling: Reports can be scheduled (e.g., daily, weekly, monthly) to run and generate outputs in standard formats like CSV, Excel, or PDF.
  • Customizable Distribution: Generated reports can be automatically emailed or pushed to other integrated platforms (e.g., Slack, Teams, or SharePoint).
  • Granular Access Control: Access to report creation and data is managed via AEM’s existing permissions model.
Environment Details (AEM version/service pack, any other specifics if applicable): AEM 6.5
Customer-name/Organization name: Mondelez
Screenshot (if applicable):  
Code package (if applicable):  

2 replies

kautuk_sahni
Community Manager
kautuk_sahniCommunity Manager
Community Manager
February 14, 2025

@aanchal-sikka 

Thanks for proposing this idea.
This has been reported to the engineering under the internal reference ASSETS-47549. The product team will triage this request to verify feasibility based on the prioritization model. This post will be updated according to Jira's status.
Kautuk Sahni
J
Adobe Employee
JamesC-1Adobe Employee
Adobe Employee
March 20, 2025

Hi @aanchal-sikka, we do not have anything currently on the roadmap that will address this request. However, I would love a bit more information so we can consider in the future. 

 

As the title indicates, my assumption is that you want to be able to generate a report (from any of the available options e.g. upload, download, link share, etc.) WHERE region equals "EMEA" (as an example). Is that accurate?  Please provide a distinct example to further clarify. 

 

You reference "Granular Access Control" as part of your proposed enhancement. Is this because limiting report generation to AEM Administrators is a bottleneck for Mondelez? Do you have a use case where some individuals do not have access to the entire repository and need to generate a report for the data they have access to?

 

Lastly, with our Cloud Services offering, you get access to the Assets View (a new, more intuitive UI) where we have enabled the ability to schedule reports at recurring intervals. See this Experience League documentation. 

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