Add new field in start workflow popup. is it feasible? if yes please share the steps.

Question

There is a requirement to get input from author when he starts workflow similar to existing field "Enter title of workflow", lets say "Author comments" in the red highlighted area shown in below screenshot.

When I debugged for existing field "Enter title of workflow", I see the field input is hardcoded in jsp file and no where I could see the data is stored in AEM after Start workflow button is clicked.

My question: Is it possible to add new field by customizing the jsp and store to AEM. Later pass the new field data from AEM to backend logic to show it in a email sent to approver?

Also is this correct practice to override the out of the box jsp code?

arunpatidar · Accepted Answer

Hi @bhagiyabalajis7 You can try to overlay this and add new text filed, like you showed in the above example.

EstebanBustamante · Answer

Hi,

Yes, using an overlay is typically the correct approach in these situations. However, for your specific scenario, please keep in mind that the issue isn't just about adding the new UI field. You also need to consider how to handle this new field. The servlet that currently receives data ("/var/workflow/instances") won't manage this additional information you're posting. Therefore, you should also post to a different custom servlet, which will then trigger your workflow with this additional metadata.

Hope this helps.

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