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MichaelImhoff
Level 2
August 13, 2018
Solved

Access/view work items

  • August 13, 2018
  • 7 replies
  • 1676 views

It appears that work items are internally restricted to the current assignee. While this is understandable, the drawback is that the original workflow initiator and 'administrators' don't have access to see the current state, workflow history view, etc. Is there a way to easily enable this extra level of oversight for in-flight processes?

Thanks in advance!

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Best answer by aanchal-sikka

1. Please consider using user groups as assignee, incase the need to allow multiple people to act on a workflow

2. An impersonator can also perform workflow steps on behalf of other person.

3. Admins are able to view and perform all use related tasks of workflows

4. The comments added by a user at any step, can be previewed from History tab on a work item

7 replies

smacdonald2008
smacdonald2008
Level 10
August 13, 2018

What type of details are you looking for. As an Admin - you can view details about a workflow - such as its completed, still running, etc.

    smacdonald2008
    smacdonald2008
    Level 10
    August 13, 2018

    Also - see this doc here - Developing and Extending Workflows

    It talks about Workflow Stages - which may be helpful.

      M
      MichaelImhoffAuthor
      Level 2
      August 13, 2018

      What we're looking to do is give certain users permission to see the workflow details for a particular application instance via /aem/dashboard/formdetails.html. The person who initially kicked off an application instance should be able to see who has approved/rejected/etc along with their comments, changes to the adaptive form within each step, etc.

        smacdonald2008
        smacdonald2008
        Level 10
        August 13, 2018

        The eng manager stated closest feature we have for this is Workflow Stages.

          M
          MichaelImhoffAuthor
          Level 2
          August 13, 2018

          We are leveraging workflow stages. The challenge is that only the current assignee can see /aem/dashboard/formdetails.html.

            arunpatidar
            Community Advisor
            arunpatidarCommunity Advisor
            Community Advisor
            August 15, 2018

            Hi,

            You can create an custom utility to show workflow status. like below form which search the current running and completed workflow.

            This application which get workflow details from DB instead of Database you can get same data from jcr repository.

            This application uses simple jquery ajax call to servlet with form data and servlet search and get details from JCR/DB returns results.

            Thanks

            Arun

            Arun Patidar
              aanchal-sikka
              Community Advisor
              aanchal-sikkaCommunity AdvisorAccepted solution
              Community Advisor
              April 24, 2024

              1. Please consider using user groups as assignee, incase the need to allow multiple people to act on a workflow

              2. An impersonator can also perform workflow steps on behalf of other person.

              3. Admins are able to view and perform all use related tasks of workflows

              4. The comments added by a user at any step, can be previewed from History tab on a work item

              Aanchal Sikka
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