New
Workspaces - Need more Visibility of Active Users / Ways to Prevent Overwriting Changes
Teams who collaborate on Workspaces have a lot of potential issues to lose / overwrite work from others in their team.
There is no “lock” feature to prevent multiple users from accessing and updating the same report at the same time, which can lead to lost efforts by the last person saving their version, and “wiping out” the other person’s work.
There are lots of potential options to help mitigate this, and it may end up being a roll out of features, since there are definitely complications for designs.
Options:
- At least show visually how many people (and maybe who) are actively on a Workspace at a given time… or at least showing how many people with Edit rights have access. This way there is some warning that you might be impacting someone else’s work when you are there.
- For multiple active users, if I make a change and try to save, there could be a warning that my changes aren’t the most recent… and maybe provide a way to merge the other recent save with my own?
- Implement a “Lock” that prevents someone from making changes? However… we must take into account that we still need to be able to do “adhoc” changes (that we have no intention of saving for quick insights, without having to make a copy)… but we also need a way for admins to unlock the file… let’s say someone opens it, and leaves it open and goes to meetings… if the report needs to be updated, an admin should be able to force the lock off to allow for updates.
Basically, at the end of the day, we need some quality of life improvements for cross collaboration.