Ability to bulk change the owner of calendar or report after Admin leaves | Community
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KarenPal20
Level 2
March 29, 2017
New

Ability to bulk change the owner of calendar or report after Admin leaves

  • March 29, 2017
  • 4 replies
  • 2752 views

It would be nice to have the ability to bulk change the owner of a report or calendar instead of having to make a copy so it will rename who owns it. We just had our main system admin leave who set up the system years ago and having a bulk feature to remove her name and add another Admin would be so beneficial.

    4 replies

    J
    JantienRo
    Level 2
    August 24, 2017

    For me it would be a great if it is possible to change the report owner from an inactive one to an active one. We have a few reports created by someone who is not working at the company anymore. I would like to become the owner of these projects but at the moment that's not possible.

      jon_chen
      Community Manager
      jon_chenCommunity Manager
      Community Manager
      June 18, 2024

      @moniqueevans Done! Though given both ideas' ages, I'd recommend submitting a new idea and merging these ideas into that one so it doesn't run the risk of being archived. 

      K
      KevinQu1
      Level 10
      May 16, 2022

      Currently our reports are a mess because a vast majority of them were created by an admin that is no longer with our company. We would love to reorganize them into meaningful folders, but we cannot do so w/o doing one of the following:

      1.) reactivating him (not an option)

      2.) rebuilding all of the reports as a current admin

      3.) creating an 'admin' account and building under that account (also not a viable option)

      Therefore, please consider making either changing a report owner an option or allow reorganization of reports built by a deactivated user.


      My take on ideas to make this work:


      1. Being able to have certain objects "owned" by the system itself, rather than a specific person.
      2. Or, owned by some concept of "all admins."
      3. Or, just to easily transfer ownership of any object—ANY object—to another person, preferrably as a bulk edit.
      SarahWilkersonCA
      SarahWilkersonCA
      Level 7
      September 24, 2021

      Yes, this is really important. We have a lot of reports and calendars created by the admin and run with access rights of a particular admin. It's a total pain if that admin leaves.

      M
      Morgan_Hatcher
      Level 2
      October 7, 2021

      At least be able to keep a calendar active after the original owner is deactivated. I recently had to copy multiple calendars and then search all our dashboards to find where I needed to update the calendars.

      C
      CarolynGl1
      Level 3
      February 2, 2022

      The way this works is kind of, if you'll pardon the expression, crazy-making. I've read the suggested workarounds to have a generic sysadmin account to be the owner of calendars and then have multiple actual admins use that account to do certain things, but that is terrible from a governance and auditability perspective, not to mention actual security. And having to use up an additional paid account adds injury to insult for sure!


      When someone who actually owns a calendar in real life leaves, Workfront should allow a system administrator to change the Owner of that calendar. Workfront is such a great system overall, it would be wonderful if you could address this gap!

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