Since you are sharing System Wide that means anyone with a non-External
Workfront account can search and find the projects/templates. Since you
only have 500 projects, I would go through all the templates and edit
the project sharing and template sharing to be the appropriate
group/team/person. And then also bulk edit the projects as well to be
the appropriate groups/teams/users. This will allow for a smoother
experience across the board. Monique Evans Stanley Black & Decker, Inc.