An on-premises email server makes an organization fully responsible for their own email maintenance, upkeep, updates, and troubleshooting. On top of the technical burden, the business also takes on responsibility for the security of its email service. As threats to data security grow more complex and expansive, the cost of protecting a server only grows.
An Exchange Migration makes it possible for a business to leverage the power of a hosted enterprise service while avoiding the capital expenditure and associated maintenance costs of a traditional on-site email server. Comparatively, an on-premises deployment of Exchange 2010 or Exchange 2013 will be less effective and will cost more to maintain.
However, you will need to undergo a migration process to begin using the features of the Microsoft Exchange online email system. Before you migrate mailboxes, you’ll need to choose a migration method. You may need to define migration batches, perform a cutover migration, or choose to migrate in stages.
7 Benefits of an Exchange Online Migration
Access it from anywhere
Businesses are increasingly using remote workers and connecting multiple offices. Teams can be scattered across the world, but still need to be able to work together in a consolidated, collaborative environment. An Exchange Online migration makes it possible for employees to connect to their emails from anywhere in the world — and from any platform. Exchange Online can also support a larger number of mailboxes through its scalable resources.
Achieve true hybrid flexibility
With the hybrid option, better security can be achieved with on-premises Active Directory/Exchange Integration while also taking advantage of the scalability and flexibility of a true online solution. Hybrid flexibility provides additional resources when needed while also offering all of the security features of an on-prem service. You can maintain your existing premises exchange organization following the transfer, making it easy and intuitive for employees to transition.
Foster real-time collaboration
Exchange Online is able to provide real-time collaboration through Office 365 groups. Within an Office 365 ecosystem, the Exchange Online service is able to take advantage of all of the other applications attached to Office 365. Documents can be shared and worked on in real-time and employees can communicate effectively.
Initiate a litigation hold
When a company believes litigation will occur, something called a “litigation hold” is sent out. A litigation hold puts a freeze on any information that could be related to the litigation. Electronic information must be stored for compliance and regulation requirements, and backup and recovery features need to be provided for accidentally deleted items. A failure to preserve electronically stored information during a litigation hold can ultimately lead to compliance, regulatory, and legal issues for an organization. Exchange Online makes this process easy.
Set automated mail flow rules and disclaimers
Exchange Online makes it possible for an administrative account to automate many of your administrative tasks, thereby reducing the administrative burden of managing your mail services — and ensuring that the management of email is performed faster and more consistently. The exchange admin center provides an easy, simple way for in-house staff to manage its features.
Achieve better regulatory compliance
Many companies are seeing increasing regulatory guidelines all the time and it can be difficult for any organization to keep track of the new regulations. A migration to Office 365 provides for better regulatory compliance, by creating better accountability, making it easier to track changes, and providing features such as litigation holds.