Anyone have tips on keeping Articles organized? It a huge mess!

Avatar

Avatar
Validate 1
Level 2
GU_Julz
Level 2

Likes

6 likes

Total Posts

33 posts

Correct reply

0 solutions
Top badges earned
Validate 1
Boost 5
Boost 3
Boost 1
Applaud 5
View profile

Avatar
Validate 1
Level 2
GU_Julz
Level 2

Likes

6 likes

Total Posts

33 posts

Correct reply

0 solutions
Top badges earned
Validate 1
Boost 5
Boost 3
Boost 1
Applaud 5
View profile
GU_Julz
Level 2

03-09-2015

I am sure I am not the only one who has hundreds of articles...worse they are of the same name because unlike the model that DPS 2015 is aimed for, my company doesn't need the article focused layout. So when I transferred all of my folios over to the format, rightly so I had a copy right chapter for every single folio. Each copyright chapter had a specific link to specific Folio so now I have a serious nightmare.

Accepted Solutions (1)

Accepted Solutions (1)

Avatar

Avatar
Boost 5
Employee
JohnMetzger
Employee

Likes

7 likes

Total Posts

39 posts

Correct reply

14 solutions
Top badges earned
Boost 5
Boost 3
Boost 1
Affirm 5
Affirm 3
View profile

Avatar
Boost 5
Employee
JohnMetzger
Employee

Likes

7 likes

Total Posts

39 posts

Correct reply

14 solutions
Top badges earned
Boost 5
Boost 3
Boost 1
Affirm 5
Affirm 3
View profile
JohnMetzger
Employee

04-09-2015

Migrate the folios individually, take the time to add keywords and metadata and use the filter functionality to reduce the article list down to manageable chunks.

We are working on some UI additions to help in the organizational areas, they include adding the article name to the list of columns in the UI, letting the user choose what columns they want to see, building a visual representation of your content hierarchy but all will take time to build, test and release.

Right now I advise against migrating all your content all at once specifically if you are just kicking the tires of DPS 2015. Migrate a few pieces, invest in determining your data hierarchy, spend some time looking at keywords and the various metadata fields, Play with preview and layouts with a sample subset before migrating significant amounts of content. We aren't going to suddenly shut down the old solution or remove the migration function.

When you are ready to shift from the old to the new, you'll have a better idea how much to migrate at once, how to tag the migrated content and how to assemble it.

Answers (5)

Answers (5)

Avatar

Avatar
Validate 10
Level 4
davidhicks_dps
Level 4

Likes

51 likes

Total Posts

119 posts

Correct reply

4 solutions
Top badges earned
Validate 10
Validate 1
Boost 50
Boost 5
Boost 3
View profile

Avatar
Validate 10
Level 4
davidhicks_dps
Level 4

Likes

51 likes

Total Posts

119 posts

Correct reply

4 solutions
Top badges earned
Validate 10
Validate 1
Boost 50
Boost 5
Boost 3
View profile
davidhicks_dps
Level 4

07-09-2015

There is a filter so if you're adding metadata to Department, i.e.: an issue or month, etc, you could separate out your articles and view them using the filter feature. I do agree that the articles section in DPS2015 needs a bit more of a common sense approach - perhaps with folders.

Avatar

Avatar
Boost 50
Employee
Neil_Enns_-_Ado
Employee

Likes

81 likes

Total Posts

654 posts

Correct reply

252 solutions
Top badges earned
Boost 50
Boost 5
Boost 3
Boost 25
Boost 10
View profile

Avatar
Boost 50
Employee
Neil_Enns_-_Ado
Employee

Likes

81 likes

Total Posts

654 posts

Correct reply

252 solutions
Top badges earned
Boost 50
Boost 5
Boost 3
Boost 25
Boost 10
View profile
Neil_Enns_-_Ado
Employee

16-09-2015

Mmm, note that DPS 2015 doesn't support search (yet).

Neil

Avatar

Avatar
Validate 1
Level 2
GU_Julz
Level 2

Likes

6 likes

Total Posts

33 posts

Correct reply

0 solutions
Top badges earned
Validate 1
Boost 5
Boost 3
Boost 1
Applaud 5
View profile

Avatar
Validate 1
Level 2
GU_Julz
Level 2

Likes

6 likes

Total Posts

33 posts

Correct reply

0 solutions
Top badges earned
Validate 1
Boost 5
Boost 3
Boost 1
Applaud 5
View profile
GU_Julz
Level 2

16-09-2015

Kinda of need the new functions of the DPSolution badly (specifically search functionality) so don't really have a choice. Need to migrate all, soon.

Avatar

Avatar
Validate 1
Level 2
GU_Julz
Level 2

Likes

6 likes

Total Posts

33 posts

Correct reply

0 solutions
Top badges earned
Validate 1
Boost 5
Boost 3
Boost 1
Applaud 5
View profile

Avatar
Validate 1
Level 2
GU_Julz
Level 2

Likes

6 likes

Total Posts

33 posts

Correct reply

0 solutions
Top badges earned
Validate 1
Boost 5
Boost 3
Boost 1
Applaud 5
View profile
GU_Julz
Level 2

16-09-2015

Knowing that InDesign CC2014 will stop being supported I have found it better to jump into new technologies and figure out how to make it work for my needs. It would be really sad to say new technologies can't do what previous versions were pretty good at.

Avatar

Avatar
Boost 5
Level 4
BobLevine
Level 4

Likes

32 likes

Total Posts

193 posts

Correct reply

21 solutions
Top badges earned
Boost 5
Boost 3
Boost 25
Boost 10
Boost 1
View profile

Avatar
Boost 5
Level 4
BobLevine
Level 4

Likes

32 likes

Total Posts

193 posts

Correct reply

21 solutions
Top badges earned
Boost 5
Boost 3
Boost 25
Boost 10
Boost 1
View profile
BobLevine
Level 4

04-09-2015

Then why did you migrate them? Just leave them in folios and continue using InDesign CC2014 with DPS Classic for now.