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Ask The Community Expert Session - Adobe Admin Console Changes

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jantzen_belliston-Adobe
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jantzen_belliston-Adobe
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20-09-2017

Date:

9/27/17

Session Info:

Have you heard of the exciting new changes coming to user and permissions management for Adobe Experience Cloud? Join product manager, Ryan Monger, for a discussion on the updates to the Adobe Admin Console. These changes include enhancements the overall usability including navigation, workflows, and user management. By joining this session, you will ensure you are prepared to effectively manage your users when your organization is migrated to the updated version of Adobe Admin Console.

Recording:

Agenda:

  • Admin Console - What is it?
  • New Features!
  • New Admin Console Walkthrough
    • Overview
    • Products
      • Product Profiles
    • Users
      • Users
      • User Groups
      • Administrators
    • Settings
      • Identity/Domain
      • Password Policies
  • Question & Answer

Summary:

What it is:

  • A place to manage user access and permissions to your Adobe Experience Cloud solutions. You can also use Admin Console to setup a team of administrators that will help your organization manage user access.

What it isn't:

  • A place to manage features and settings of specific solitons. For this, you still manage these in each individual solutions' Admin/Settings area.

New Features:

  • Add new users to your organization form any user workflow. No more invites for the user to accept
  • Terminology change: Product Configuration (or PLC) is now Product Profile
  • Copy permissions in product profiles to create a new profile (Templates)
  • Quick links on Overview page
  • Get started area - quick access to help docs and shortcuts to actions
  • Info drawers - quick view of details

Key Takeaways:

  • Different Admin roles can be a good tool to help delegate access and permission responsibilities across your organization
    • Use the System Admin role with care!
  • Product Profiles + User Groups are powerful. Now teams or groups can quickly get access to different solutions and access/permissions tailored to their needs
  • Product Profiles + Copy Permissions = Templates. Create a master product profile and use the copy permissions feature to create variations of your master.
  • Shortcut - https://adminconsole.adobe.com/enterprise/products

*** Questions? Please post them below and we'll get back to you. ***

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jeff_bloomer
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27-09-2017

@mongerryan

Something I forgot to mention during the webinar.  Hopefully, you can answer it when you post the details from the webinar and follow-up documentation.

Anyway, in Adobe Analytics, we have the ability to enter an expiration data for a specific user's access.  Typically, we do this for certain contractor roles to help control access to those who may likely only need temporary access to the tool.  My question is, will this functionality be made available once User Admin is migrated to the Marketing Cloud Admin Console?  This is an important security and data integrity question.

Thanks in advance!

Jeff

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Ryan_Monger
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27-09-2017

Hi Jeff,

This expiration feature will still be available in the Analytics Admin area.

Thanks!

Ryan

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Ryan_Monger
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02-10-2017

Hi Everyone,

Check out this awesome guide for Adobe Experience Cloud First-Time Setup.  It takes you through some of the initial organization and user access (Admin Console) steps and explains the different roles that you need to help get your organization started using Adobe Experience Cloud solutions. 

Thanks,

Ryan

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jeff_bloomer
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30-01-2018

Got a quick question for you.  Do you know if the User Groups we created in Adobe Analytics will have to be totally recreated in the Admin Console, or will we have the opportunity to load them en masse to the the new Admin Console?

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Ryan_Monger
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30-01-2018

Hi Jeff,

When your company migrates Analytics users/groups to the Admin Console through the Analytics Migration process, the groups you created in Analytics will be copied over to the Admin Console as "Product Profiles".  When legacy users are migrated over, they will be attached to the new product profiles that were created with the same permissions as the legacy Analytics permission groups.  Here is more info on the migration: Marketing Cloud Help

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jeff_bloomer
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31-01-2018

Much appreciated for the clarification.  Thanks again!

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jenniferp665539
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18-06-2018

What happens to Discover (Adhoc Analysis) logins?  Once our Legacy logins are disabled tomorrow, do we start using the new Experience Cloud login for the Discover application, or should we use our old Adobe Legacy logins?

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jeff_bloomer
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24-07-2018

Hey there!

Got a logistics question.  I don't see any quick documentation about managing Users in the Adobe Analytics related to when we should delete or expire a user and the ramifications of each.  With the user migration going on, would it be best to expire all users I’m not going to migrate, or should I just delete them?

Thanks in advance!

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Ryan_Monger
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24-07-2018

Hi Jeff,

Deleting an account will remove all dashboards, calculated metrics, calendar events, alerts, bookmarks, segments, Analysis Workspace projects, and scheduled projects that are attached to that user.  If you want to keep all of the user account items/assets, you can use the migration tool to transfer these account items to another user.

If you choose to disable a legacy login for a user account, the account will still persist, as will everything attached (the list above) . The account will not be able to be used as the login will not function. 

Transfer user account items