How I actually use AI tools in my day-to-day work | Community
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kautuk_sahni
Adobe Employee
Adobe Employee
February 9, 2026

How I actually use AI tools in my day-to-day work

  • February 9, 2026
  • 7 replies
  • 207 views

I see a lot of posts arguing which AI is the best. Honestly, that question never helped me much.

What helped was figuring out which tool works best for a specific, boring, everyday task — the kind of work we all do: reading docs, writing content, Automating workflows, making slides, comparing vendors/Product, learning Product and its how-to, or just thinking clearly.

Over time, I stopped trying every new AI and instead settled into a small, reliable stack. The table below is not a benchmark report list. It’s simply how I use different tools across my normal workdays, switching tools based on the job, not hype. If your work looks anything like mine, this should feel familiar.

Use case (real day-to-day work) My preferred tool My alternative 
General thinking, planning, decision making ChatGPT or Gemini Pro Llama 3.1 (HuggingFace)
Long documents & PDF summarization Adobe Acrobat AI Assistant ChatGPT or NotebookLLM
Day-to-day coding (Simple coading/Scripting) Claude Sonnet  Code Llama
Backend/API code & architecture discussions Claude Sonnet  Llama 3.1
Excel formulas (XLOOKUP, pivots, Sheets logic) ChatGPT  Excel Copilot 
SEO & GEO (search + generative engines) Claude Sonnet or ChatGPT Gemini
Marketing content (blogs, landing pages, emails) ChatGPT Adobe Express
Ad copy & short-form marketing text ChatGPT  Adobe Express
Market research & vendor discovery Gemini or ChatGPT NA
Presentation creation (outline → slides) Gamma Adobe Express
Infographics & visual one-pagers Gamma Adobe Express
Image generation for marketing & design Adobe Firefly  Stable Diffusion
Social media content & repurposing ChatGPT  Adobe Express
Workflow automation & agent-like tasks ChatGPT or Gemini  n8n 
Knowledge base Q&A from your own docs NotebookLM NA
Document → podcast / audio brief NotebookLM NA

 

I don’t open one AI tool and force it to do everything.

  • If I’m reading long PDFs or specs, Acrobat AI or NotebookLM saves me hours.
  • If I’m coding or debugging, Claude usually gives cleaner, safer output.
  • For content and planning, ChatGPT is still my default.
  • When I need research or comparisons, ChatGPT/Gemini feels faster and more grounded.
  • For slides or visuals, Gamma + Adobe tools beat any pure LLM.
  • And when I don’t want to read at all, NotebookLM turning docs into audio is surprisingly useful during commutes.

This setup didn’t happen in a week. It evolved by trying tools, dropping some, keeping what actually reduced effort.

This is just my experience, not a rulebook. I’d love to hear:

  • Which tool do you use for a specific use case?
  • Any daily task I missed that you think deserves a better AI solution?
  • Any tool you think beats what I listed and is worth trying?

Drop it in the comments, I’m always curious to refine my stack.

7 replies

narendragandhi
Community Advisor
Community Advisor
February 9, 2026

Great list ​@kautuk_sahni , I must try some of these tools. I have been primarily using AI for coding and debugging. You can also try Opencode and Gemini cli along with Claude code.

Have you tried to include any of the voice dictation tools such Wisprflow in your workflow.

kautuk_sahni
Adobe Employee
Adobe Employee
February 10, 2026

@narendragandhi  Thanks! I’ll definitely give Opencode and Gemini CLI a try, they’re on my list now.

For voice-to-text, I haven’t actively used a dedicated tool yet. So far, Teams’ built-in transcription has been sufficient for my regular workflow. That said, I’ve been increasingly fascinated by what I’m seeing lately on Instagram Reels and YouTube Shorts, especially how AI is recreating or reimagining old songs in different singers’ voices. It’s an area I haven’t explored hands-on yet, but it’s definitely catching my interest.

Appreciate the suggestions, always good to learn what others are experimenting with.

Kautuk Sahni
BrianKasingli
Community Advisor and Adobe Champion
Community Advisor and Adobe Champion
March 6, 2026

This is a great post ​@kautuk_sahni, thank you for sharing.

Just sharing the tools I use:
           
Content Creation, Emails, Summary:

  • ChatGPT: My pick for SEO strategy, finding keywords, and nailing those initial "hooks."
  • Gemini, Grok: What I use for fast research.
  • Claude: My choice for long-form flow and keeping the writing feeling "human."

Clean Coding:

  • Claude, ChatGPT: I rely on this for the best logic, refactoring, and clean code.
  • IntelliJ IDEA: My heavy-duty IDE for deep analysis, safe refactoring, and catch-all bug hunting; used for my day to day office engineering tool.
  • Cursor: My favorite lightweight setup for personal projects.
kautuk_sahni
Adobe Employee
Adobe Employee
March 9, 2026

@BrianKasingli Thank you for sharing your AI stack. Yes, Cursor is truly a game changer. I’d also suggest taking a look at Devin and Factory, both are excellent AI tools for developers and might be worth exploring.

Kautuk Sahni
AmitVishwakarma
Community Advisor
Community Advisor
March 9, 2026

Thanks for sharing this detailed breakdown ​@kautuk_sahni — I completely agree with your point that the real value comes from choosing the right AI tool for the right task rather than trying to use one tool for everything.

From my day-to-day work as an Architect working with Adobe Experience Manager, Adobe Commerce, and other Adobe ecosystem solutions, my AI stack currently looks like this:

Architecture discussions & solution design:

  • ChatGPT – brainstorming architecture patterns, solution approaches, and system design discussions
  • Claude – helpful for deeper reasoning around backend logic and architecture reviews

Coding, debugging & scripting:

  • Claude – clean code suggestions and debugging explanations
  • ChatGPT – quick scripting, API examples, and automation logic
  • Cursor – increasingly useful for AI-assisted coding and code navigation

Documentation & learning:

  • ChatGPT – summarizing technical documentation and exploring implementation approaches 
  • Adobe Acrobat AI Assistant – reviewing long PDFs, specs, and architecture documents
  • NotebookLM – useful when working with large documentation sets and knowledge bases

Research & comparison:

  • Perplexity AI – quick technical research and comparing tools or vendor capabilities
  • Gemini – fast exploration when looking for multiple perspectives

Like you mentioned, the key insight is that AI works best as a stack of specialized tools rather than a single universal assistant. Over time this combination has helped me significantly reduce effort in research, debugging, and documentation tasks.

Always great to learn how others are building their AI workflows — looking forward to discovering more tools from the community.

 

 

Amit Vishwakarma - Adobe Commerce Champion 2025 | 16x Adobe certified | 4x Adobe SME
giuseppebaglio
Level 10
March 9, 2026

Great thread, here's my current setup — a mix of cloud tools and local stuff to keep sensitive data private.

Perplexity is my starting point for almost everything. Research, comparing approaches, understanding new concepts — it replaced traditional search for me completely.

NotebookLM is where I drop long PDFs and documents I need to actually digest. Summarization of heavy technical material is where it really shines for me.

ChatGPT & Claude are my go-to for architecture discussions and solution design. ChatGPT is great for brainstorming patterns and exploring different approaches quickly; Claude steps in when I need deeper reasoning around backend logic and architecture reviews.

Claude & Gemini also cover day-to-day reasoning and generation tasks. I tend to reach for Claude when I need structured thinking, Gemini when context length matters.

OpenCode + oh-my-opencode plugin is probably my favorite recent addition. I use it to spin up POCs fast — I let it run in the background with the plugin and come back to working code (most of the time) — and also to make sense of large, unfamiliar codebases quickly. For POCs I also switch to Antigravity depending on the task, great IDE for quick experimentation.

Buzz (Mac app) transcribes my calls. Those transcripts then go into my local Open WebUI + Ollama setup as a private RAG — nothing leaves my machine, which matters a lot for work-related conversations.

 

The whole stack covers research → architecture design → prototyping → code understanding → meeting memory. Each tool has its lane and they don't really overlap.

 

Vishal_Anand
Level 5
March 11, 2026

@kautuk_sahni Thank you for sharing this. Considering the variety of AI tools and platforms available for different purposes, there isn't a one-size-fits-all solution. I use a few of them for my daily tasks, but I mainly depend on our own enterprise OpenAI's GPT-5-mini powered alternative called Pal. Additionally, Cursor is my preferred tool for AI-assisted coding.

MayurSatav
Community Advisor and Adobe Champion
Community Advisor and Adobe Champion
March 17, 2026

Thanks for starting this thread ​@kautuk_sahni 🚀 ! It is really insightful to see how others are layering their AI tools.

Here's what my current stack looks like

  • GitHub Copilot CLI with my custom skills for code generation, refactoring, and test creation.
  • IntelliJ IDEA for full-scale development.
  • Google Gemini for precise, web‑grounded answers.
  • Perplexity AI for deep research.
  • NotebookLM for digesting and reasoning over large document sets.
  • ChatGPT for emails, summaries, and fast drafting. Also for quick scripts and configuration troubleshooting.
Mayur Satav | www.mayursatav.in
Level 1
April 28, 2026

How I actually use AI tools in my day-to-day work (rankar.ai)